Safety Administrative Assistant

Job Description

Job Description

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

Specific Responsibilities:

• Conduct daily safety orientations for on-site personnel.
• Maintain and update the site roster regularly.
• Add acknowledgment information into employee orientation excel sheets, including certifications and verification of UA attestation.
• Scan and file daily documents (PTSA's, permits, etc.) digitally. Also file hard copies on-site.
• Conduct weekly filing for equipment inspections, site audits, toolbox talks, and other required documents.
• Notify subcontractors and MWHsafety if documents are not submitted as per site metrics report.
• Serve as the point of contact for visitor and worker badges and file and log visitor forms weekly.
• Schedule rebadging for workers with inactive or malfunctioning badges.
• Schedule safety meetings and send out invites, create meeting agendas, take meeting minutes for HRA and Safety Committee, distribute minutes and/or upload them in BIM.
• Keep stock on hand for PTSA's, permits, inspections, audits, injury/incident reports.
• Manage inventory and ordering of PPE (gloves, glasses, etc.).
• Monitor and replenish hardhat stickers and other miscellaneous items as needed.
• Plan and execute safety recognition events. Capture total headcount for lunch dates.
• Order food and drinks for specified dates after consulting with the safety team and coordinate lunch details with the Clayco team.

Job Requirements:

• Interested in learning the business – evolving into someone who will look for solutions to issues and not just pass along messages.
• A diligent, mature, responsible individual – who is a self-starter, is detail-oriented and attentive to the needs of others.
• Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed.
• Organized with the ability to set priorities and take direction.
• A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge.
• Embraces change and recognizes the benefits with a positive outlook.
• Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.