Document Control Specialist

Job Description

Job Description

About Made Scientific

Made Scientific is a leading U.S.-based cell therapy contract development and manufacturing organization (CDMO) specializing in the development, manufacturing, testing, and release of autologous and allogeneic cell therapy products for clinical and commercial supply. Headquartered in Princeton, New Jersey, we combine deep scientific expertise with agile, client-focused execution to deliver reliable and scalable manufacturing solutions. Backed by GC Corporation, a global leader in the pharmaceutical and biotechnology industries, Made Scientific is committed to advancing innovative therapies that improve patient lives.

We are seeking a Document Control Specialist to join our team. This is a full-time, onsite position based in Princeton, New Jersey.

Position Summary

The Document Control Specialist will play a critical role in supporting compliant document management operations across the organization. This role is responsible for issuing, reconciling, organizing, and archiving GMP and quality-related documentation while ensuring records are maintained in a state of audit readiness. The ideal candidate is highly organized, detail-oriented, and capable of managing sensitive documentation in a regulated environment.

Key Responsibilities

• Organize and maintain the document control room and document storage areas.
• Issue and reconcile controlled GMP documents including batch records, logbooks, QC testing forms, and training documentation.
• Create, organize, and maintain paper-based employee training binders.
• Receive completed documentation, scan records, and file documents in an organized and compliant manner.
• Maintain document traceability and archival records using spreadsheets and tracking systems.
• Ensure all controlled documents are inspection-ready and maintained in accordance with company procedures.
• Coordinate off-site document transfers, storage requests, and retrievals with archive vendors.
• Pack, ship, and reconcile archived records sent to off-site storage facilities.
• Track loaned archived records and follow up with requestors until documents are returned and reconciled.
• Support Quality Systems and cross-functional teams with document requests and administrative support as needed.

Quality & Compliance Support

• Ensure document management practices comply with GMP and company quality standards.
• Maintain confidentiality and integrity of controlled documentation.
• Assist during internal audits, customer audits, and regulatory inspections by retrieving and organizing requested documentation.
• Identify opportunities to improve document control workflows and organizational practices.

Qualifications & Skills

• Strong organizational skills with exceptional attention to detail.
• Ability to manage high volumes of documentation in a fast-paced, regulated environment.
• Excellent communication and collaboration skills.
• Proficiency with Microsoft Office Suite including Word, Excel, and Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Experience in document control, quality systems, or GMP-regulated environments preferred.
• Previous experience in biotech, pharmaceutical, CDMO, or manufacturing environments is a plus.
• Associate’s or Bachelor’s degree preferred, or equivalent combination of education and experience.

Physical Requirements

• Ability to perform the essential job functions consistent safely and successfully with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. 
• Must be able to lift and carry up to 20 lbs.
• Must be willing to bend, stoop, carry, reach, climb or stand on an elevated bench or step stool.
• Must be willing to sit or stand for extended periods.

Work Environment

• This position is 100% on-site in Princeton, NJ.
• Work schedule will align with standard business operating hours.
• Work is performed in a combination of manufacturing, laboratory, warehouse, mechanical, and office environments. 
• May work around manufacturing equipment, mechanical systems, chemicals, and hazardous materials. 
• Required to wear appropriate personal protective equipment (PPE) and follow applicable safety and GMP requirements.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Equal Employment Opportunity Statement

Made Scientific is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We make employment decisions based on qualifications, merit, business needs, and job requirements without regard to race, color, religion, creed, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, citizenship status, or any other status protected by applicable federal, state, or local law.

Made Scientific is committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants and employees with sincerely held religious beliefs, practices, or observances, unless doing so would create an undue hardship.