Accounts Payable Coordinator

Job Description

Job Description

Are You Ready to Make an Immediate Impact?

At Babilou Family US, we are key players in a fast-growing industry. Reporting to the AP Lead, the primary goal of this role is to be responsible for accounts payable, processing and reporting on invoices on a daily/weekly/monthly basis for the Babilou Family US and all subsidiaries.

Our work is guided by our educational approach,  Sustainable Education® , which bridges research and daily practice to help children thrive and lay the foundation for lifelong learning. We’re in what we like to call the science of children . Everything we do is rooted in research about how young minds grow—how they learn, connect, and build the skills that last a lifetime. We also lead our HONOR values: Humility, Open-Mindedness, Nurture, Ownership, and Recognition . This guiding framework fosters an environment where educators, children, families, and partners feel valued, empowered, and inspired to grow.

 

What you’ll do:

• Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization before processing.
• Enter invoices and check requests daily into Stampli and Microsoft Dynamics 365 accounts payable module promptly, ensuring proper allocation to cost centers.
• Amex CC documentation, approvals, tracking, and audit of expenses.
• Assist AP Lead with preparations of monthly insurance invoices.
• Assist AP Lead with open payables report and submit it to Accounting Manager for approval before processing weekly check/ACH runs.
• Assist AP Lead with Check/ACH runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks.
• Perform vendor account reconciliations to ensure the accuracy and completeness of accounts payable balances, researching and resolving discrepancies in a timely manner.
• Support the monthly and year-end accrual process by preparing, analyzing, and recording accounts payable accruals in accordance with accounting policies and reporting requirements.
  Assist with year-end audits by preparing audit schedules, providing supporting documentation, responding to auditor inquiries, and facilitating the timely completion of audit requests.
• Collaborate on special projects and process improvement initiatives, gathering data, and supporting cross-functional efforts to enhance operational efficiency and financial controls.
• Regularly monitor vendor accounts to ensure payments are current.
• Maintain current W-9 information for all active vendors.
• Respond to/ resolve all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits, and invoice discrepancies.
• Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors.
• Sort and distribute incoming mail.

Required & Preferred Qualifications:

• Bachelor’s degree in accounting or business 
• 3-5 years or more of accounts payable experience
• Excellent verbal communication skills required for communicating issues and providing concise, thoughtful updates to senior management.
• Excellent people, team building, and leadership skills.
• Proficient excel knowledge skills such as sorting, filtering, formatting, and simple formulas (e.g. SUM, AVERAGE, VLOOKUP, PIVOT TABLES)
• Solid technical, analytical, and problem solving skills.
• Must be detail-oriented with strong organizational skills.

Work Environment & Physical Requirements:

• Can work at least a full-time, 40-hour a week schedule, sometimes off-hours as the business requires (i.e., deadlines, networking events, conferences, business dinners, etc.).
• Can sit for long periods of time at a computer in a primarily sedentary position; manual dexterity required to use desktop computer and peripherals.
• Limited travel may be required (less than 10% of time), valid passport required.

We Offer:

•Childcare Discount

•Comprehensive health benefits package, including health, dental, & vision all effective from start date. Additional benefit selections, including pet insurance, are also available.  

•Free subscription to First Stop Health for 24/7 access to virtual doctors.  

•401(k) plan with eligibility for a discretionary employer contribution each year (Must be 21+ to enroll. Eligibility to contribute starts after 60 days of employment).

•Pay increase opportunities related to job performance, updates in certification credentials, and degree completion.  

•Opportunities for career advancement and ongoing coaching, including a dedicated Child Conference.  

•Employee referral program available.  

Salary: $29.00 to $33.00 per hour.

 

Legal Notice 

We are an equal opportunity employer and value a workplace where everyone feels welcome. Employment here is offered on an at‑will basis, meaning either the employee or the company may end the relationship at any time, with or without cause or notice, consistent with applicable state and federal laws. 

Babilou Family US is part of a global network of 1,100 early education and child care centers. We provide quality early education and child care across 42 New England schools. Through the experience and talents of nearly 900 early education professionals and in partnership with nearly 4,000 families, we are on a meaningful journey to create optimal learning spaces where children ages 0-5 can learn, grow, and thrive.  

Our teams, whether at our home office or inside our schools, are change makers – they inspire, create, model, and most importantly make this a great place to work. At Babilou Family US we are consistently recruiting, retaining, and promoting a diverse mix of colleagues who are representative of the diversity within the communities in which we operate. Our focus on equity and inclusion allows us to develop a broader scope of ideas and approaches, offering a collaborative and dynamic educational experience for the youngest members of society. 

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.