Administrative Assistant - Special Education

Administrative Assistant - Student Support Services (Special Education)

Beginning July 10, 2026 7 Hours per Day, 212 Days per Year Pay Rate: $21.82 per hour - $26.29 per hour (2025-26 Rate) - Category A Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 (PLSFAA) collective bargaining agreement.

Join Our Team and Thrive! We offer a comprehensive benefits package that stands out among school districts: Health Insurance: A rich health plan that provides extensive coverage for you and your family, ensuring peace of mind. Dental Insurance: Full coverage options for routine and preventive care, keeping your smile bright and healthy. Life Insurance: Protect yourself and your loved ones with a robust life insurance plan an Employee Assistance Program, free to employees and their family members optional medical and dependent care flexible spending account Long-term disability Insurance: enjoy the security of long-term disability coverage should you ever need it.

Qualifications

1. Bachelor's degree in related field preferred. High school diploma or equivalent and training and/or experience as a secretary required. 2. Proficiency with software data management, databases, and word processing. 3. Working knowledge of basic office procedures, of equipment operation and of organizational methods. 4. Excellent written and verbal communication skills. 5. Strong interpersonal skills and work ethic. 6. Experience with or understanding the importance of confidentiality within the workings of a large complex organization.

Reports To

Assistant Director of Early Learning

Job Goal

To provide organizational support and clerical assistance to the Special Education Department and other designated staff.

Performance Responsibilities

Provides administrative support services for the Special Education department and designated staff. Provides a welcoming atmosphere, information and assistance to staff, parents and students. Provide support to ensure that the Special Education Department is in compliance with State mandated regulations. Create and maintain current student files in multiple software programs. Maintain current department timelines for student IEP's and evaluations. Facilitate student enrollment changes in the software system(s) and communicate specific instructions to the building administrative assistant. Organize, maintain and distribute paper files for Special Education students. Provide authorized information to organizations needing student profiles. Coordinate student transportation. Compile and report data for the purposes of State funding and District planning. Schedule, distribute and file agendas and meeting minutes for meetings. Schedule meetings with staff and parents. Order and distribute Special Education materials, supplies and office equipment. Process invoices and monitor budgets. Assist in building emergency procedures. Perform other duties and responsibilities as assigned.