Administrative Associate V

Administrative Associate V

Agency: Texas A&M University

Department: Texas A&M University School Of Law

Proposed Minimum Salary: $20.00 hourly

Job Location: Fort Worth, Texas

Job Type: Staff

Job Description

The School of Law is seeking an Administrative Associate who brings strong organization, clear communication, and a warm, professional presence to a busy academic office. In this role, you'll help maintain accurate records and spreadsheets, manage filing systems and tracking logs, and serve as a helpful first point of contact for student and registrar requests. You'll use your customer service skills, attention to detail, and knowledge of the Microsoft Office Suite or data-entry tools to route inquiries, support daily workflows, and keep information moving smoothly. You'll also assist with administrative processes such as verifying forms, monitoring expenses, coordinating travel, managing inventory, and supporting exam-related activities. This position is ideal for someone who can provide a high level of administrative support through multitasking, taking initiative and successfully working with others to create an efficient, supportive environment for our office community.

What You Need to Know

Salary: $20.00 - $23.00/hourly (Compensation will be commensurate to the selected hire's experience).

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Qualifications

Required Education and Experience:

• High school graduation or any equivalent combination of education and experience.
• Five years of experience in general office or clerical work.

Preferred Education:

• Associate's Degree.

Preferred Qualifications:

• 3-5 years of full-time experience in a student affairs; student services; registrar, admissions or similar higher education office.
• Notary Public or willingness to train and serve as Notary Public.
• 1 year of front facing customer service or receptionist experience.

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office Suite and/or data entry applications.
• Strong customer service skills
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Maintains professionalism and composure.
• Ability to demonstrate initiative by independently taking action to solve problems.
• Attention to detail.
• Ability to multitask and work cooperatively with others.
• Inventory management of supplies and office equipment
• Ability to manage expenses for travel and other department needs
• Ability to manage and maintain accurate spreadsheets and
• Record tracking management skills.
• Strong understanding of policies and procedure.

Essential Duties/Tasks

Record Management:

• Maintains and organizes electronic and physical filing systems, student records, document imaging systems, and tracking databases.
• Scans, indexes, verifies, retrieves, and archives records in accordance with established procedures.
• Maintains attendance records, examination records, grade submission tracking logs, graduation-related documentation, and other academic records.
• Creates and maintains spreadsheets and reports to monitor request status, workflow progress, deadlines, and record accuracy.

Clerical Support:

• Serves as the primary point of intake for student services and registrar-related requests.
• Receives, logs, categorizes, routes, and tracks requests through completion.
• Reviews and responds to general departmental email and voicemail inquiries, provides information regarding office procedures and deadlines, and routes complex inquiries to appropriate staff members.
• Coordinates daily workflow activities, assists with scheduling meetings and appointments, prepares correspondence, and supports communication with students, faculty, staff, and external stakeholders.

Administrative Support:

• Monitoring, tracking, and coordinating departmental processes.
• Verifies completeness of forms and supporting documentation prior to review, identifies missing information, generates reports, maintains workflow tracking systems, and assists with records-related projects.
• Supports fiscal tracking activities, reconcile p-card expenditures, examination administration, compliance monitoring, and other operational initiatives.
• Assists professional staff by organizing information, maintaining data integrity, and ensuring timely completion of administrative processes.

Office Maintenance:

• Maintains office operations by monitoring shared mailboxes, workflow queues, office supplies, and administrative resources.
• Assists with meeting coordination, travel arrangements, inventory tracking, ordering supplies, and maintaining departmental administrative records.
• Supports examination logistics and other departmental activities as needed to ensure efficient office operations.

Who We Are

At Texas A&M University School of Law (in Fort Worth, Texas) we instill in our graduates a knowledge of the law, key professional skills and core values that set the Aggie Lawyer apart. Texas A&M University School of Law is an integral part of Texas A&M University, one of a select few institutions nationwide to hold land grant, sea grant and space grant designations. As Texas' first public institution, Texas A&M offers 101 doctoral programs and 151 master's programs, in addition to the J.D. law degree. Many of these programs have attained top rankings and national recognition for quality by the National Research Council (NRC).

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Health and Wellness: Free exercise programs and release time.
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.