Executive Administrative Assistant

Job Description

You will be the Senior Administrative Assistant serving as the primary support hub for OJ Sanchez, President Aeronautics. This role blends high-level administrative expertise with strategic project coordination, acting as a trusted liaison between executives, internal departments, and external partners.

What You Will Be Doing

As the Senior Administrative Assistant you will provide high-level administrative expertise and strategic project coordination, serving as the trusted liaison among the President, internal departments, and external partners.

Your responsibilities will include:

• Preparing the President for internal and external meetings, handling scheduling, emails, meeting notices, and phone messages.
• Proactively anticipating and resolving issues such as scheduling conflicts while maintaining the highest confidentiality.
• Managing detailed travel arrangements, including domestic and international itineraries, corporate aircraft scheduling, expense reporting, and credit-card reconciliation.
• Interacting effectively with senior-level customers, suppliers, and corporate personnel.
• Collaborating flexibly and taking on additional duties to ensure exceptional organizational performance, often prioritizing work under tight deadlines.
• Calendar management: prioritizing, scheduling meetings and appointments.
• Coordinating complex domestic and international travel itineraries.
• Maintaining and tracking task lists, ensuring the secure flow of sensitive and proprietary information.
• Researching, drafting, and finalizing basic documents and information.
• Providing audio/visual support for meetings.
• Performing general administrative duties: answering phones, managing supplies, filing, mailings, and organizing meeting spaces.
• Building and influencing strong relationships within the executive administrative team as the senior-most professional.

What's In It For You

We are committed to supporting your work-life balance and overall well-being, offering flexible scheduling options. Learn more about Lockheed Martin's comprehensive benefits package here. Do you want to be part of a company culture that empowers employees to think big, lead with a growth mindset, and make the impossible a reality? We provide the resources and give you the flexibility to enable inspiration and focus - if you have the passion and courage to dream big, work hard, and have fun doing what you love then we want to build a better tomorrow with you.

Who You Are

You are a self-motivated, professional, and collaborative leader who thrives in fast-paced environments. You excel at multitasking, managing high-visibility deadlines, and maintaining confidentiality. Your ability to navigate complex schedules and support senior executives makes you an indispensable partner in executive success.

Further Information About This Opportunity

MUST BE A U.S. CITIZEN - This position is located at a facility that requires special access. The selected candidate must be able to obtain a secret clearance.

Willingness to work regular overtime (6-8 hours per week), including evenings, Fridays, and occasional weekends.

This position is in Fort Worth, TX Discover Fort Worth.


Basic Qualifications

• Proficient computer skills and an advanced level of proficiency with Microsoft Office Suite of applications (especially PowerPoint, Excel and Teams).


• Extensive and recent administrative assistant experience supporting executive-level client(s).

• Experience maintaining complicated calendars, work and re-work meeting requests and scheduling.

• Experience with Travel Planning and Expense reporting for Leader.

• Experience prioritizing tasks and manage time with limited supervision.

• Exceptional organizational skills (e.g. filing systems).

Desired skills

• Efficient and effective communications skills (verbal and written).

• Act with diplomacy and discretion with customers, colleagues, and superiors.

• Effective and collaborative interpersonal organizational skills.

• Familiarity with LM administrative tasks and systems, especially Concur, budget tracking/resolution and purchased supplies resolution (LMPurchase to Pay).

• VTC operation skills a plus.

• Ability to be a self-starter in low periods of business cycle activity...take initiative to find useful endeavors that serve the office well.

• Executive Administrative support experience within Aeronautics

• Candidate must possess ability to maintain a high degree of confidentiality

EEO

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

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At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.


With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.

Other Important Information

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Work Schedule Information

Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

National Pay Statement

Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $82,300 - $145,130. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Premium Pay Statement

Pay Rate: The annual base salary range for this position in most major metropolitan areas in California, Massachusetts, and New York is $94,700 - $157,665. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.