Donor Services Coordinator & Executive Assistant

Job Summary

Healing Housing’s mission is to shelter and love women healing from addiction.Through our housing-first residential recovery program, we serve women coming from treatment, incarceration, and severe housing instability. We provide comprehensive support to help women build stable, healthy lives in recovery.

Healing Housing is seeking a highly organized, detail-oriented professional to coordinate gift administration and donor services while providing administrative support to the Executive Director.

This role works closely with the Executive Director, Development Lead, and staff across the organization to help keep important priorities moving forward. The ideal candidate enjoys supporting others, keeping things organized, and ensuring important details don’t fall through the cracks.

The primary focus of this position is gift processing, donor acknowledgments, donor database maintenance, and grant tracking. Responsibilities include processing gifts, preparing donor acknowledgments, maintaining donor records, generating reports, and tracking grant deadlines and reporting requirements. This role also provides administrative support to the Executive Director, including board support, HR coordination, mailings, and special projects.

This role is best suited for someone with prior experience in donor database administration, gift processing, or donor services.

Job Responsibilities

Donor Services & Gift Administration

• Process gifts and coordinate donor acknowledgments
• Maintain accurate donor records and giving history
• Maintain the donor CRM, ensuring records are accurate, organized, and accessible
• Prepare giving reports and mailing lists as needed
• Maintain the organization’s grant calendar and reporting schedule
• Assist with donor stewardship activities, fundraising events, and annual appeals

Executive Director Support

• Provide administrative support, including scheduling, follow-up, and project coordination
• Track deadlines, action items, and key organizational priorities
• Coordinate board support, grant reporting, mailings, and special projects
• Assist with HR, accounting, and vendor coordination
• Help ensure important organizational details are completed accurately and on time

Qualifications

• Required: Experience with donor databases, gift processing, and donor acknowledgments
• Experience in donor services, executive support, nonprofit administration, office management, or a related field
• Strong organizational skills and attention to detail
• Experience generating donor reports and maintaining accurate records
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and follow through consistently
• Proficiency with Microsoft Office and Google Workspace

What We’re Looking For

We’re looking for a dependable, proactive person who enjoys supporting others, keeping things organized, and helping important work move forward.

Experience with donor databases and gift administration is required. The ideal candidate is friendly, collaborative, and comfortable working in a mission-driven environment where compassion, teamwork, and accountability go hand in hand.

Additional Information

Benefits

• Paid time off and holidays
• Monthly healthcare stipend
• 401(k) retirement plan with employer match

How to Apply

Applications will be reviewed on a rolling basis until the position is filled.

Please email a resume and brief cover letter outlining your interest and relevant experience to:

View email address on us.fitly.work

No phone calls please. 

Details

• Date Posted: June 23, 2026
• Type: Full-Time
• Job Function: Administrative
• Service Area: Social / Human Services
• Start Date: 07/06/2026
• Salary Range: 45,000 - 55,000
• Working Hours: M-F, 8:30am - 4:30pm