Temporary Scheduling Coordinator -Career Services

Posting Details

Classification Information
Position/Classification Title
Update

Classification Type
SHRA

Position required to work during periods of adverse weather or other emergencies:

Minimum Experience/Education

Preferred Years Experience, Skills, Training, Education


Minimum:
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience


Preferred:
Bachelor's degree with three years of related office management experience. Significant knowledge of office/work unit procedures, methods, and practices. Event management and scheduling experience is preferred. The ideal candidate will possess the following skills: excellent communication skills, attention to detail, ability to work in a fast-paced environment, highly organized, motivated, and capable of handling a high volume of inquiries, displays problem-solving and critical thinking skills. The role requires flexibility, independent work, and the ability to manage multiple tasks under pressure while presenting warm and friendly behavior.

Required License or Certification
N/A

Position Overview
Primary Purpose of Position
The Scheduling Coordinator at the Office of Career Services (OCS) plays a vital role in ensuring a seamless recruitment process for students and external employers. This position is designed to support and manage the scheduling and coordination of on-campus recruitment activities for external employer partners.
Key Responsibilities:

• Interview Scheduling : Coordinate and/or assist with the delivery of comprehensive on-campus recruiting programs and services. Manage the scheduling of over 2000 interviews and construct 300+ interview schedules per semester with meticulous accuracy.
• Employer Coordination: Maintain smooth recruitment experiences for external employers by assisting with job postings, on-campus recruitment, and other branding activities.
• Event Management: Coordinate and assist with the delivery of on-campus recruiting programs, including information sessions, workshops, and webinars.
• Project Management: Oversee planning and logistics for 100+ activities, ensuring attention to detail and effective communication with internal and external stakeholders.
• Software Proficiency: Utilize critical software tools such as Handshake and Excel to manage records, track schedules, generate reports, and assist students and employers with technical issues.
• Customer Service : Act as the first-level welcome reception for external employers, ensuring a positive experience by assisting with setup needs and maintaining constant communication.
• Administrative Support : Handle accounts payable, purchase orders, career fair payments, and maintain accurate employer documents and records. Process requisitions for office supplies, meals, and marketing materials. Assist with credit card and check payments from employers for all career fairs. Enter payment information into Handshake.

***Attention***
Some evening may be required for various events***

Primary Function of Organizational Unit
The mission of the Office of Career Services (OCS) is to provide centralized, comprehensive, and progressive interdisciplinary programs, services, and resources to prepare the A&T undergraduates, graduate students, and alumni for the achievement of personal, professional, and career development that meet the needs of a global society. The Office of Career Services (OCS) provides innovative programming, services, and resources to assist the University's 15,000+ undergraduate and graduate students and recent alumni in launching their careers. Career Services is customer-focused and centralizes the functions of career development/counseling, full-time employment, on-campus student employment, summer internships, cooperative education, and part-time employment.

Work Hours
40 hours per week Monday - Friday 8am - 5pm (some evening work may be required for various events)

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

Key Responsibilities and Related Competencies
Position Information
Working Title
Temporary Scheduling Coordinator -Career Services

Competency Level
Contributing

Position Number

Recruitment Range
$20 - 25 / hour

FLSA
Non-Exempt

Appointment Type
Temporary - Full-time

FTE

If Time Limited, Appointment Length

Organizational Division
Talent Solutions

Organizational Location
Human Resources

Organizational Unit
Temporary Employment

Posting Detail Information
Posting Number
SHRA3209

Open Date
06/30/2026

Close Date
07/15/2026

Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

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