Payroll Specialist

Payroll Specialist

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.

We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.

Key Responsibilities:

• Process accurate, on-time payroll for employees and independent contractors in Paychex on a semi-monthly basis, including regular wages, overtime, double-time, additional compensation, shift differentials, bonuses, commissions, and final pay in compliance with states wage laws
• Maintain Paychex as the system of record for payroll data used by Finance, ensuring data integrity across integrated systems
• Maintain state tax registrations and ensure correct state and local tax withholding and unemployment insurance setup as we expand into new states
• Register the company for payroll tax accounts in new states via Middesk and maintain powers of attorney (POAs) with tax agencies
• Set up, maintain, and deactivate employee accounts in our QuickBooks, QB Time, Unanet, Paychex
• Ensure payroll complies with federal, state, and local regulations; prepare reports for accounting, management, and tax authorities
• Administer wage garnishments of all types (child support, tax levies, creditor garnishments), tracking each against its statutory limits through completion
• Process leave-related pay (e.g., disability, paid family leave, parental leave) accurately, coordinating with Sparrow leave management software
• Review and audit timesheets for accuracy and completeness; follow up with employees and managers to resolve discrepancies before payroll deadlines
• Assign and maintain job codes for employees to ensure accurate labor cost allocation and reporting
• Serve as a point of contact for payroll-related inquiries, resolving discrepancies and explaining pay or deduction issues
• Process payroll-related changes such as new hires, terminations, pay rate changes, direct deposit updates, and tax withholding elections
• Support wage garnishments, verifications of employment, and payroll tax filings as needed
• Work closely with HR, finance, and other departments to coordinate payroll activities and support organizational goals
• Maintain payroll records and documentation in compliance with federal and state record-keeping requirements
• Assist with month-end close, payroll reconciliations, and reporting for the accounting team
• Support the setup and coordination of international payroll, working with global payroll providers, employers of record, or local partners as needed
• Support automation initiatives across payroll and timekeeping systems to reduce manual data entry and improve accuracy and efficiency
• Identify opportunities to improve payroll and timekeeping processes and documentation

Required Skills:

• 3+ years of payroll processing experience, including multi-state payroll
• Working knowledge of California wage and hour laws (overtime, meal/rest premiums, final pay rules, sick leave) and familiarity with multi-state payroll tax and compliance requirements
• Experience with Paychex payroll and QB Time (formerly TSheeets) timekeeping software
• Strong attention to detail and accuracy in calculations with a high volume of data
• Excellent communication skills and a service-oriented approach when working with employees at all levels
• Ability to handle confidential information with discretion
• Ability to explain payroll processes clearly to employees and collaborate with internal teams
• Manage multiple deadlines, prioritize tasks, and maintain confidentiality of sensitive information
• Technical aptitude and comfort with systems integration; ability to identify and support automation of manual processes
• Familiarity with BambooHR (or similar HRIS) and how it interfaces with payroll and timekeeping systems
• Experience administering garnishments and coordinating leave payouts with third-party leave administrators (Sparrow experience a plus)
• Availability during critical payroll processing and month-end close periods is essential; time off during these windows is generally limited and coordinated in advance

Pay range for this role

$72,000 - $90,000 USD

What's in it for you:

Benefits:

• Competitive total compensation package
• Comprehensive benefit package options include medical, dental, vision, life, and more.
• 401k with company-match
• 4 weeks of paid time off each year
• 12 annual company holidays

Why Join Zone 5 Technologies?

• Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
• Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what's possible.
• Career Growth: Opportunities for professional development and career advancement.

If you are passionate about unmanned aircraft technology and want to be a part of a dynamic and growing company, we would love to hear from you. Apply today and join the Zone 5 Technologies team!