Executive Assistant, Engineering

Executive Assistant, Engineering

San Francisco, CA

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma's platform helps teams bring ideas to lifewhether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

As an Executive Assistant in Engineering, you'll be responsible for keeping VPs and their pillars organized as we scale for growth. In this role, you'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org. As a strategic partner with an eye for identifying the gaps, you will drive processes, rhythms, and operate as a trusted partner across various stakeholders to drive outcomes. Our Engineering team is growing quickly, which provides an opportunity to have a tremendous impact on the success of our product and Figma as a whole.

This is a full time role that will be held from our SF Hub.

What You'll Do At Figma:

• Manage VP's calendar, meetings, business travel arrangements, expenses, and inbox management
• Act as a delegate for the VP, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy
• Be a strategic thought partner to the VP and their leadership team with a focus on engineering operations, process, and long term planning
• Identify areas to optimize VP's time and make recommendations in regard to time management, prioritization and business needs
• Drive leadership meetings by organizing the agenda, taking notes, and moving relevant action items forward
• Lead large scale planning for monthly and quarterly meetings, coordinating content and slides
• Organize in-person leadership offsites, including working with external venues and internal stakeholders
• Prepare and/or build materials for the VP within Figma and FigJam and Ad hoc project management

We'd Love To Hear From You If You Have:

• 6+ years of administrative or executive support experience, including direct support of senior leaders
• Experience supporting orgs of 150+ people
• An affinity for AI and a track record of using creative workflows to improve operational efficiency
• Comfort working in a fast-paced environment with frequent context shifts and last-minute changes
• Sharp prioritization instincts; you anticipate conflicts and tradeoffs and act on them independently

While Not Required, It's An Added Plus If You Also Have:

• An affinity for Figma and an interest in becoming an expert in our product
• Previous experience supporting technical or AI focused teams

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure If based in Figma's San Francisco or New York hub offices, this role has the annual base salary range stated below. Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information. Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles and an annual bonus plan for eligible non-sales roles. Figma's compensation and benefits are subject to change and may be modified in the future.

Annual Base Salary Range:

$127,000 - $221,000 USD

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to View email address on click.appcast.io. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.