Assistant Project Manager - Luxury Residential Construction

Assistant Project Manager

We are seeking an Assistant Project Manager to join our Los Angeles team. This role provides critical support to Project Managers and Project Executives throughout the full project lifecycle, ensuring the seamless flow of administrative, financial, and construction documentation.

The Assistant Project Manager serves as a central point of coordination for subcontractors, consultants, and internal teams. This position plays a key role in document management, budget tracking, procurement, reporting, and punch list preparation, helping to maintain accuracy, consistency, and timely communication across all project phases.

The ideal candidate is detail oriented, proactive, and highly organized, with the ability to manage multiple tasks while supporting the delivery of high-end residential projects that embody I-Grace's uncompromising standards of quality and service.

Key Responsibilities

• Support Project Managers and Project Executives on daily administrative, financial, and documentation related tasks
• Maintain and update project budgets, buyout worksheets, and financial tracking documents
• Process trade awards, change orders, subcontractor invoices, waivers of lien, and commitment documents
• Assist with procurement for assigned scopes and coordinate incidental material and tool orders for the field
• Manage the flow and organization of architectural, engineering, and consultant drawings, specifications, RFIs, submittals, samples, and related logs
• Ensure all project files are accurate, consistent, and compliant with internal standards
• Assist in preparing meeting minutes, field reports, tracking logs, and change order logs
• Coordinate with the Superintendent and Project Manager to develop and maintain punch lists
• Support project closeout by organizing Owner's Service and Maintenance Manuals and ensuring complete final documentation delivery

Qualifications

• Minimum 2 years of experience in high-end residential construction or facilities management
• Bachelor's Degree in Construction Management, Architecture, Engineering, or related field preferred
• Proficiency in Sage 300 or Timberline, Microsoft Project, and Microsoft Office Suite
• Exceptional organizational, communication, and multitasking abilities
• Strong attention to detail and ability to manage multiple deadlines
• A proactive and resourceful work style with the ability to take initiative and follow through
• Ability to thrive in a collaborative, fast paced environment supporting field and office operations

Compensation & Benefits

Salary: $70,000 to $100,000 annually, based on experience Comprehensive company benefits package includes:

• Health insurance including medical with virtual visits and health advocate support, dental, and vision
• 401(k) with company match
• Generous paid time off
• Professional development opportunities
• Accident, Critical Illness, and Hospital Indemnity Insurance
• HSA and FSA
• $50,000 in employer paid life insurance
• Commuter benefits
• Legal Plan benefits
• Identity and Fraud protection benefits
• Pet Solution benefits
• Employee referral bonus
• Employee Assistance Program
• Home and Auto insurance discounts and more

At I-Grace, every project is personal. We take pride in creating homes that reflect exceptional craftsmanship and lasting quality. We seek professionals who share our commitment to excellence, collaboration, and a hands-on approach to delivering extraordinary results.