AEC Proposal Coordinator

Wonderstruct is a marketing, graphic design, and technical writing firm specializing in the architecture, engineering, and construction industry. We partner with AEC firms across vertical building, power, transportation, and related sectors to develop high-impact deliverables, including RFQ/RFP responses, proposals, white papers, design portfolios, presentations, and project-specific marketing materials. In addition to marketing and pursuit support, our team provides on-site project support, including project management plans, safety and quality documentation, and jobsite events. Our staff brings real industry experience and holds OSHA and LEED accreditations, allowing us to understand both the marketing and technical sides of the work. Wonderstruct is a certified Women’s Business Enterprise (WBE). We value clear communication, defined expectations, thoughtful collaboration, and creative problem-solving. As a small business, we value full ownership of your role, a willingness to support other team members in their roles when workload allows, and support in structuring processes and programs with our leadership team. Why Wonderstruct We take work-life balance seriously and have built our culture around flexibility, trust, and sustainable work. Our benefits include: Flex Fridays, structured around a 4-day workweek 1-month paid sabbatical every 5 years Performance-based raises and bonuses Flexible workplace policy 12-week paid parental leave 401(k) with employer match after 1 year Healthcare coverage, or a healthcare stipend if coverage is waived Monthly coworking stipend for remote employees The Role Wonderstruct is seeking a Marketing Coordinator / AEC Proposal Specialist to support proposal, pursuit, and marketing efforts for multiple AEC clients. This role may begin as contract-to-hire or full-time, depending on experience and preference. The position is fully remote. This is not a traditional in-house proposal role. In this position, you will work as a strategic marketing partner across multiple client firms, each with its own priorities, deadlines, pursuit pipelines, and brand standards. You will help manage the full pursuit process, from reviewing RFQs/RFPs and organizing requirements to developing proposal content, coordinating team inputs, designing layouts, and preparing polished, compliant submissions. Day to day, you may write and edit pursuit content, manage proposal schedules, coordinate with client teams, format and refine documents in InDesign, maintain templates and resources, and support project-specific marketing materials such as qualifications packages, presentations, resumes, project sheets, and capabilities statements. This role is a great fit for someone who enjoys variety, takes ownership, and can move comfortably between strategy, writing, coordination, and design. Because Wonderstruct is a growing, entrepreneurial firm, the ideal candidate is resourceful, proactive, detail-oriented, and comfortable managing competing priorities with confidence. You should be able to bring structure to fast-moving work, communicate clearly when priorities shift, and keep projects moving without needing heavy oversight. Strong communication skills are essential, as this role includes regular interaction with internal team members and client contacts. This position reports to the Director of Building Design and Construction. Responsibilities Support and manage RFQ/RFP responses, proposals, qualifications packages, presentations, and related marketing materials Review pursuit requirements and organize compliance checklists, schedules, assignments, and deliverables Write, edit, and refine proposal content, including firm overviews, project descriptions, resumes, approach narratives, and supporting materials Coordinate with client teams, technical staff, consultants, and internal Wonderstruct team members to gather content and keep deadlines on track Design and format proposal documents and marketing materials using Adobe InDesign and related tools Maintain templates, project information, resumes, boilerplate content, and other reusable marketing resources Support multiple client accounts and deadlines simultaneously Contribute to process improvements, internal standards, and resource organization Support social media or other marketing efforts as needed Qualifications 3+ years of experience in AEC marketing, proposals, communications, or a related field AEC industry experience strongly preferred Experience supporting or managing the full pursuit lifecycle, from RFP review through final submission Expert-level proficiency in Adobe InDesign Strong proficiency in Microsoft Word and PowerPoint; experience with Figma is a plus Exceptional writing, editing, organization, and communication skills Ability to manage multiple deadlines, client needs, and deliverables at once Strong attention to detail and understanding of proposal compliance Self-directed, resourceful, and comfortable taking initiative Strong problem-solving instincts and ability to adapt when priorities shift Social media experience is a plus Full-Time Salary: $55,000–$85,000, depending on experience Hourly / Contract Rate: $45/hour Benefits include healthcare coverage or a stipend if coverage is waived, 401(k) with employer match, 12-week paid parental leave, monthly coworking stipend, Flex Fridays, performance-based raises and bonuses, and a 1-month paid sabbatical every 5 years. #J-18808-Ljbffr