Executive Assistant

Back Executive Assistant Executive Admin – Manchester, New Hampshire – Temp to Perm – Per Hour – June 16, 2026 – $33.00–$35.00 Looking to bring on an Executive Assistant! Job Responsibilities Provide a wide variety of clerical/administrative support to the CEO, Executive Officers, and other program directors as assigned. Maintain confidentiality in all dealings for the CEO and Executive Officers with clients, staff, public officials, and all other parties who have contact and/or business interactions with these officers. Prepare contracts and amendments as required. Oversee the development and regular maintenance of a management system for contracts and other important agency documentation, including both hard copy and/or electronic forms directed. Organize and maintain active/special project files as directed. Read and screen incoming correspondence and emails for the CEO, assess the importance of materials, and forward appropriate items to the CEO or appropriate Executive Officers and Program Directors. Coordinate, plan, and manage the CEO’s schedule, setting meetings, appointments, and necessary reminders. Draft form letters and routine correspondence for the CEO and interpret written work instructions. Make appointment/meeting and travel/lodging arrangements (internally and externally) as needed for the CEO and Executive Officers. Coordinate, plan, and schedule various meetings and appointments for the CEO with state, regional, and national associations/groups in which the agency has membership, such as the NH CAP Association Directors meetings, Senior Staff meetings of the New England Community Action Partnership, and others as required; disseminate such information to Program Directors and staff designated by the CEO or Executive Officers. Act as Equal Employment Opportunity Officer, including: Ensuring applicants and employees are given equal opportunities in employment, as outlined in the personnel policies. Addressing internal inquiries/complaints regarding civil rights and equal opportunity laws with the HR Director, as appropriate. Completing required EEO and/or affirmative action reports for government agencies. Acquiring and ensuring the posting of all required legal notices and posters regarding EEO/EOE rights and procedures. Attend meetings when requested to take notes and follow up, producing hard copy representations of what transpired as directed by the CEO and Executive Officers; prepare reports as required. Provide check‑signing authorizations when requested by the CEO or Executive Officers. Plan, schedule, and coordinate all aspects of the Agency and Management Boards of Directors meetings and meetings of all Housing Boards of Trustees, including preparing and distributing agendas, meeting packets, and setting up meeting locations; take copious notes and prepare hard copy minutes; coordinate annual Board of Director elections. Prepare and maintain an updated orientation packet for Board of Directors. Provide information, material, and documents for posting on the agency website related to Board of Directors and other relevant areas. Develop a workflow system for prioritization and quality assurance of work assigned by the CEO, Executive Team Members, and Program Directors. Assist Program Directors with the preparation and submission of grants and contracts. Gather information and draft monthly internal newsletters and the agency annual report, coordinating publication and distribution. Provide training and weekly “scripts” as needed to ensure receptionists at all sites have consistent information and messaging. Plan for and assign outgoing postage machine operation when necessary. Train, supervise, and evaluate the performance of the Executive Management Team Administrative Assistant. Adhere to all management policies and procedures while acting professionally with clients, staff, public officials, and the Administrative Team. Must possess a valid driver’s license and be able to travel when needed. Preferred Experience 5+ years of Office Management or Executive Support experience. Looking to pay up to $35/HR DOE. Please send your resume to View email address on click.appcast.io. #J-18808-Ljbffr The Nagler Group