Assistant to the Dean's Office/School Health Care

Assistant to the Dean's Office/School Health Care

Maranatha High School - Pasadena, CA 91105

Salary Range $28.00 - $38.00 Hourly Level Experienced Position Type Full Time Job Shift School hours- 7:30 am- 4:00 pm Education Level 4 Year Degree Travel Percentage 0- 20% Category Education

Description

POSITION SUMMARY:

The Assistant to the Dean's Office/School Health Care position plays a dual role in maintaining the health and wellness of students and staff while also serving as an administrative support at the school's academic center. This individual is responsible for assessing, evaluating, and treating health issues within their scope of practice, maintaining health records, and ensuring compliance with health regulations. In addition, they will manage the reception area in the Academic Center, monitor student traffic, and address low-level disciplinary issues. They act as a liaison between students and the Dean's Office, ensuring efficient communication and operation within the student services department.

STATEMENT OF FAITH:

As a Christian individual, employed with a Christian institution, Employee acknowledges and affirms that Employee believes, embraces and at all times does and will follow the School's Statement of Faith, as expressed in Exhibit A attached and incorporated hereto. Employees shall follow Biblical patterns and principles and will manifest by precept and example the highest Christian virtues, values and personal decorum to serve as a Christian role model at all times. Employee understands that continued employment with School is contingent upon this commitment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

General responsibilities include the following; other essential duties may be assigned to meet business needs.

• Act as a buffer between students and the Dean's Office, facilitating efficient and effective communication and operation.
• Assist with ancillary billing, including communicating with families regarding charges, answering questions, and ensuring billing information is accurate and up to date.
• Assist with school-wide attendance processes, including monitoring and supporting student attendance.
• Contact families when students have been absent for consecutive school days to check in, communicate attendance concerns, and provide support as needed.
• Draft and send routine communications to students, families, faculty, and staff as directed by the Deans.
• Follow up with students regarding assigned consequences, including detentions, required meetings, documentation, supervision of Saturday school, and other action items as directed by the Deans.
• Keep the area clean regarding students' backpacks, bags, food containers, etc.
• Maintain organized electronic and physical files related to student conduct and Dean's Office operations.
• Maintain strict confidentiality of student educational, disciplinary, and health information in accordance with school policy and applicable laws.
• Manage and coordinate the Deans' calendars, appointments, and meeting schedules.
• Manage and oversee student interns, assigning responsibilities, providing guidance, and monitoring performance.
• Manage the reception desk in the academic center, monitor student traffic, and address low-level disciplinary issues like dress code violations and/or electronics violations.
• Perform administrative tasks related to student data collection and field frequently asked questions.
• Prepare materials, documentation, student histories, or relevant records for Dean/student/parent meetings.
• Process, document, and track student infractions and assigned consequences as directed by the Deans.
• Provide administrative and supervisory support for Student Life events such as faculty/staff mandatory school events, retreats, dances, and athletics.
• Provide coverage for the Student Center front desk as needed and coordinate substitute coverage when the Student Center Receptionist is absent.

Health Coordinator

• Assess, evaluate, and treat health issues that arise during the school day, maintaining accurate documentation and reporting.
• Assist with school attendance management by supporting students who require medication for illness or chronic disabilities.
• Collaborate with the Dean's office to develop health and safety protocols and programming.
• Collaborate with/notify the athletic trainer of any illness/injuries to a student-athlete.
• Communicate effectively with student support teams, families, and stakeholders about student health and well-being.
• Coordinate the school's response to health mandates as per California Department of Public Health guidelines.
• Ensure compliance with local, state, and federal health regulations.
• Evaluate and manage cases of contagious or infectious diseases.
• Maintain the overall wellness and safety of the school community, developing and executing a comprehensive Injury and Illness Prevention Plan.
• Manage student health records, medication cabinet, and medical administration.
• Oversee updates to student health records, including medical summary and prescription authorization forms.
• Seek emergency medical assistance when necessary and ensure legal documentation of all health-related encounters.
• Other duties as assigned.

Qualifications

JOB-RELATED QUALIFICATIONS STANDARDS:

Knowledge, Skills, and Abilities

• Excellent clinical skills in health assessment, evaluation and treatment
• Ability to triage multiple medical issues including emergencies
• Outstanding oral and written communication skills
• Strong active listening, writing and speaking skills
• Optimistic outlook and skill in creative problem solving and collaborative teamwork
• Demonstrated flexibility and willingness to contribute to the School community

Education

• Bachelor's degree in a related field is required

Certifications

• Current CPR, AED and First Aid certification

Work Experience

• Demonstrated experience with legally required documentation
• Healthcare background or training (e.g. RN, EMT, Wilderness First Responder/Aid, etc.) desired
• Background working with lower, middle, and high school students preferred

Work Environment

• The work environment is indoors in a comfortable temperature in a controlled office environment. The noise level in the work environment is usually quiet to moderate.

Terms of Employment

• 10-month employment
• Non-exempt/Regular/Full-time/At-will
• Reporting hours: 7:30am to 4:00pm

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

• Must be able to continuously remain in a stationary position 67-100% of the time.
• Frequently moves about inside the office to access file cabinets, office machinery, etc.
• Occasionally positions self to moves boxes and items weighing up to 20 pounds for various needs.

BENEFITS:

• Medical (HMO or PPO)
• Dental (PPO)
• Vision
• 403 (b)(7) Retirement Plan with company match
• Employer paid Long Term Disability
• Employer paid Basic Life and AD&D insurance
• Flexible Spending Accounts
• Holidays/School Closure Days
• Reduced lunch prices
• Free covered parking
• Credit Union Membership
• Employee Perks Discount Program