Administrative Assistant I

Admin Assistant- Exam PeriodGould School of Law, Academic Services seeks Admin Assistant to support Gould's team in preparation for Final Exams this Fall 2024. The ideal candidate has experience in a fast paced environment, pays attention to details, and values a sense of urgency.Assignment Information:Campus Department/Business Unit: Gould School of Law, Academic ServicesUSC Address where the work is being performed: 699 Exposition Boulevard Los Angeles, California 90089-0071Position Type: 100 % OnsiteManager Name: Akita MungarayTimecard Approver: Akita MungarayDress Code: Business CasualParking/Cost: NAMUST HAVES:Professional appearanceOrganization & Time Management – Ability to handle multiple tasks, prioritize work, and meet deadlines efficientlyCommunication Skills – Strong written and verbal communication for emails, reports, and in-person interactionsAttention to Detail – Accuracy in data entry, scheduling, and document managementProblem-Solving – Ability to handle unexpected issues with quick thinking and resourcefulnessProfessionalism & Confidentiality – Handling sensitive information with discretion and maintaining a professional demeanorTechnical Proficiency Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Google Workspace (Docs, Sheets, Calendar, Gmail)Personal Traits:Adaptability – Ability to adjust to changing priorities and new challengesInitiative – Taking proactive steps to improve efficiencyCustomer Service Orientation – A friendly and helpful approach to clients and team membersDependability – Being reliable and consistently delivering quality workOnboarding Process (Campus – Non-Clinical): Onboarding can begin pending the completion of the criminal background check, provided the role does not involve driving or handling cash. Below are the required steps:COREBackground CheckSocial Security Trace7-Year Work and Residence History (via SSN)County Criminal Check (7 years)Federal Criminal Check (7 years)Widescreen Plus National Criminal SearchNational Sex Offender Registry CheckApplication SubmissionTemporary Work AgreementHarassment & Discrimination Pamphlet AcknowledgmentHealth and Safety Guidelines USC strongly recommends that all contingent workers are fully vaccinated against COVID-19 and receive booster doses when applicable. USC also encourages employees to receive the flu vaccine to support campus-wide health and safety.Fair Chance Policy: Qualified applicants with arrest or conviction records will be considered for employment in compliance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.