Executive Assistant

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to senior leadership. The successful candidate will be responsible for managing complex diaries, scheduling meetings, and coordinating logistics to ensure smooth and efficient operations. This role involves gatekeeping diaries, supporting meeting preparation, and handling correspondence with both internal and external stakeholders in a professional and approachable manner. You will also coordinate business travel arrangements, including transport and accommodation bookings, and prepare detailed itineraries. Additionally, you will assist with the preparation of presentation materials and support the planning, logistics, and execution of firmwide events. The role requires discretion and tact in handling sensitive information and demands strong administrative and IT skills, particularly in Microsoft PowerPoint, Excel, Outlook, and Word. A minimum of two years’ experience in a similar role and a Bachelor’s degree with a strong academic record are essential. Key Responsibilities Gatekeeping diaries and managing stakeholders’ meeting schedules Scheduling meetings, managing logistics, and supporting meeting preparation Preparing presentation materials to a high standard Screening calls, facilitating conference calls, and managing ad hoc correspondence Engaging professionally with internal staff across all departments Coordinating business travel including transport, accommodation, and itinerary preparation Supporting the planning, logistics, and execution of firmwide events Handling highly sensitive information with tact, diplomacy, and discretion Skills Strong diary and calendar management Excellent organisational and multitasking abilities Advanced Microsoft PowerPoint, Excel, Outlook, and Word skills Effective communication and interpersonal skills Ability to handle confidential and sensitive information discreetly Experience in travel coordination and itinerary planning Professional and approachable manner when liaising with stakeholders Strong administrative skills with attention to detail Ability to prioritise and manage competing demands Minimum 2 years’ experience in a similar role Certifications & Standards Bachelor’s degree with a minimum 3.3/4.0 GPA from a top-ranking university or equivalent academic achievement #J-18808-Ljbffr