Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a team in California in a contract capacity with the potential for a permanent position. This position centers on accurate cash application, timely reconciliation, and strong day-to-day support of receivables operations. The ideal candidate brings solid Excel expertise, attention to detail, and the ability to manage multiple payment channels while supporting internal and external account inquiries.

Responsibilities:
• Apply and reconcile incoming payments from wires, lockbox transactions, credit cards, and checks to maintain accurate receivables records.
• Record cash activity promptly and assign receipts to the correct customer invoices and general ledger accounts.
• Support deposit preparation by researching open items, identifying proper invoice matches, and coding funds appropriately.
• Provide backup coverage for remote bank deposit processing, including scanned check deposits when needed.
• Retrieve and review daily electronic payment activity from banking platforms, including wire transfers and lockbox accounts.
• Coordinate the handling of return premiums with Accounts Payable and resolve offsetting invoice activity to keep accounts current.
• Generate and circulate aging reports for the Accounts Receivable team and provide updates to underwriting partners upon request.
• Prepare and send monthly broker statements, then follow up on outstanding balances to encourage timely payment.
• Respond to customer and broker questions related to account balances, payments, and receivables activity.
• Identify workflow challenges and recommend practical improvements that enhance efficiency and service quality.• 3+ years of experience in Accounts Receivable with a strong focus on cash application and payment reconciliation.
• Proficiency in Microsoft Excel, including filters, formulas, and VLOOKUP functions.
• Working knowledge of Microsoft Office applications used in daily accounting and administrative tasks.
• Experience handling multiple forms of incoming payments, including checks, wires, lockbox receipts, and credit card transactions.
• Familiarity with commercial collections, billing support, and cash activity processing.
• Ability to research discrepancies, resolve unapplied cash, and maintain accurate financial records.
• Strong organizational skills with the ability to manage recurring deadlines and shifting priorities.
• Effective written and verbal communication skills for interacting with internal teams, customers, and brokers.