Senior Administrative Assistant

Job Description

Job Description

Job title: Floater Administrative Assistant 

 
Roles & Responsibilities

• Proactive calendar management
• Domestic and international travel itineraries and arrangements
• Extensive logistical coordination of meetings with various constituencies
• Producing various detail-intensive materials including client reporting, presentation materials, meeting prep packets, etc.
• Handling daily mail, file systems, expense reporting, etc.
• Supporting various projects including assistance with special events and visitors
• Developing and maintaining strong, collaborative relationships with multiple internal and external constituencies

• Minimum of 2 years of relevant experience preferred; candidates with less experience will be considered if they have prior administrative or professional experience and demonstrate strong communication, organizational skills, and professional maturity
• Advanced proficiency in Microsoft Outlook, including complex calendar management
• Demonstrated experience managing calendars on behalf of others is required
• Ability to support multiple individuals in a fast-paced, high-volume environment is highly preferred
• Strong verbal and written communication skills with a polished, professional, and articulate demeanor
• Proven ability to interact effectively with senior-level stakeholders
• Must be a U.S. Citizen or possess a valid Green Card

• Minimum of 2 years’ experience within an administrative role in a professional services organization
• Experience in the investment management industry will be viewed favorably
• Exposure to global contexts, whether professionally and/or personally, will be viewed favorably
• Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies
• Demonstrated strong detail orientation, diligence and overall high work quality
• Excellent organizational, multi-tasking and prioritization abilities
• Proactive problem-solving skills and an anticipatory mindset
• High level of reliability, professionalism and discretion
• Ability to work under deadlines and to accommodate last-minutes changes
• Positive, can-do attitude; Flexibility; Sense of humor
• Typical work schedule is 8 am – 5 pm. Flexibility and overtime may be required by business circumstances
• Standard hybrid schedule includes working remotely 1 days a week

We are the experts in Human Capital. It starts with a commitment to personal attention. A single point of contact from day one. That's what makes The Panther Group different. That is how we deliver results to our clients and candidates. Our focus on quality, diversity and service sets us apart. At The Panther Group, it's about attention to detail. We attract the right talent, connect job seekers with the right jobs and provide the right custom solutions because we worry about the little things. Providing our clients the best value for their dollar, finding our job seekers opportunities where they can thrive, giving our clients and candidates the level of service they deserve, leveraging the most efficient processes in the industry.

Company Description

We are the experts in Human Capital. It starts with a commitment to personal attention. A single point of contact from day one. That's what makes The Panther Group different. That is how we deliver results to our clients and candidates. Our focus on quality, diversity and service sets us apart. At The Panther Group, it's about attention to detail. We attract the right talent, connect job seekers with the right jobs and provide the right custom solutions because we worry about the little things. Providing our clients the best value for their dollar, finding our job seekers opportunities where they can thrive, giving our clients and candidates the level of service they deserve, leveraging the most efficient processes in the industry.