Administrative - Administrative Assistant

1770 N. Orange Grove Ave, Suite 201, Pomona, CA 91767 Family Medicine Residency Program - 8240 Part Time SHIFT* 4/days per week - 9AM - 2PM; with some early days Dress Code: Business casual; comfortable shoes. Education- Associate's degree with 2 years of administrative experience in healthcare or academic related field OR Bachelor's Degree in a healthcare or academic related field and one year of administrative experience. 2 years of administrative experience desired in a healthcare or an academic setting; Working knowledge of Windows applications, electronic health record platform, and various scheduling applications. The ability to develop Excel spreadsheets, graphs and input data; ability to conduct internet searches and use audio-visual equipment. Ability to communicate verbally and in writing in a clear and understandable fashion; ability to work independently as well as in a team Knowledge of office management systems and procedures. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. Provides administrative and operational support to the Family Medicine Residency Program and leadership. Coordinates recruitment activities, including interviews, applicant communications, and interview-day logistics. Supports graduation, didactics, meetings, and other residency program events and activities. Manages PD/DIO and faculty scheduling, calendars, meetings, and resident program schedules across multiple platforms. Organizes and maintains resident records, files, schedules, and program resources while ensuring confidentiality. Monitors evaluations and follows up with faculty on outstanding requirements. Assists with strategic projects and other program needs, as assigned.