Administrative Supervisor

Position Details Location: Yonkers, New York. Department: MMG - Bronx. Grant Funded: No. Shift: Day – Monday to Friday 08:30 – 17:00. Scheduled Daily Hours: 7.5 hours. Pay Range: $56,000.00 – $70,000.00. Overview The Administrative Supervisor at Montefiore Medical Group serves as a key supervisory partner to the Office Manager, ensuring seamless operation of non‑clinical functions and delivering exceptional internal customer service experiences. Responsibilities Utilize tracking tools to schedule staff for required regulatory and educational competencies (e.g., Licensure, OHS, Performance Appraisal, BLS). Maintain employee personnel files for regulatory compliance purposes to ensure files are complete and current. Conduct random regulatory audits and ensure all deficiencies are rectified so that staff remain up to date with all job requirements. Create unit schedules for staff, call staff in for supplemental shifts, and assign appropriate coverage for staffing deficiencies. Ensure all schedule information is entered into Kronos and reconcile all schedules daily. Create and track vacation grids to ensure appropriate staffing levels are maintained at all times. Maintain a presentable, organized working environment and ensure appropriate inventory levels. Assist in budgetary/financial preparation, analysis, and reconciliation in collaboration with the Office Manager and leadership team. Maintain data and run weekly/monthly reports (Budget Variance, Position Control, Cost Center Allocation, Per Diem/OT Utilization). Analyze and manipulate data to identify trends, discrepancies, and operational outliers. Assist with onboarding, terminations, transfers, and the discipline track for all associates. Coordinate personnel activities including position activations, Master Data Reports, and workflow tracking (approvals/deadlines). Provide oversight to Office Coordinators and Senior Clerks; participate in recruitment, hiring, work review, and annual evaluations of clerical staff. Serve as a liaison with B.I.S., HR, and Payroll regarding Kronos issues, pay adjustments, and system support. Plan and coordinate meetings, including agendas and minutes. Perform other duties as assigned by the Office Manager. Requirements Bachelor’s Degree required. Background or exposure in fields such as Accounting, Finance, Business, Healthcare, or Retail/Hospitality Management preferred. Proficiency in Microsoft Office (Excel, Word, PowerPoint). Ability to learn and operate Montefiore systems (Outlook, SAP Finance/HCM, Talent Management, Kronos, CareCast, and other clinical systems). Strong organizational, time management, and multitasking skills. Must be customer service oriented, self‑directed, and able to work autonomously. Must be able to float to various practice locations. Additional Information Please note: This position requires floating to various practice locations as needed. EEO Statement We are an equal opportunity employer. Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. #J-18808-Ljbffr