Job Travel Coordinator (Defense Travel System & Deltek Experience)

Position Overview

We are seeking a highly organized Travel Coordinator with extensive experience in the Defense Travel System (DTS), Deltek expense reporting, and travel reimbursement tracking. The ideal candidate will manage all aspects of travel logistics for government contracts, ensuring compliance with federal travel regulations and customer invoicing requirements.

Responsibilities

• Coordinate and process travel authorizations, reservations, and expense reports using the Defense Travel System (DTS).
• Submit and track travel expense reports in Deltek, ensuring timely reimbursements.
• Reconcile travel expenses and prepare invoices for customer billing.
• Monitor and track travel-related budget and costs to ensure compliance with government contract requirements.
• Ensure all travel arrangements comply with the Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).
• Assist travelers with itinerary changes, travel-related problems, expense documentation, and reimbursement issues.
• Maintain accurate travel records and generate financial reports for leadership.
• Work closely with finance and contracting teams to ensure all travel-related expenses are properly accounted for and invoiced.
• Track document acquisition status for travel compliance.
• Utilize Microsoft Office (Excel, Word, Outlook, PowerPoint) to generate reports, track expenses, and communicate travel requirements.
• Ensure travel processes are efficient, cost-effective, and meet contract obligations.

Required Qualifications

• 3+ years of experience as a Travel Coordinator or similar role in a government contracting environment.
• Proficiency in Defense Travel System (DTS) for booking and tracking travel.
• Experience submitting and managing travel expenses in Deltek.
• Strong understanding of JTR and FTR compliance.
• High level of accuracy and attention to detail in managing travel records and reimbursements.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Excellent communication and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• SECRET or higher security clearance

Preferred Qualifications

• Experience working with Department of Defense (DoD) travel policies.
• Familiarity with government contracting and invoicing requirements.
• Knowledge of cost-reimbursable and firm-fixed-price travel billing structures.

Company EEO Statement

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to View email address on click.appcast.io or call View phone number on click.appcast.io Opt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.