FamilyMatters - Administrative Support Specialist

Administrative Support Specialist | JAFCO FamilyMatters - King of Prussia, PA Are you a highly organized, detail-oriented professional who thrives on keeping things running smoothly behind the scenes? JAFCO FamilyMatters is looking for an Administrative Support Specialist to be the operational backbone of our King of Prussia office by supporting our Executive Director, our program staff, and ultimately, the families and children we serve. About FamilyMatters FamilyMatters is JAFCO's Greater Philadelphia program, extending our mission of strengthening families and supporting children through compassionate, community-rooted services grounded in Jewish values. What You'll Do In this full-time, non-exempt role reporting directly to the Executive Director, you'll wear many hats: Administrative Support Keep the Executive Director's schedule, correspondence, and files organized and on track Prepare meeting agendas, capture minutes, and follow through on action items Manage calls, mail, and inquiries with warmth and professionalism Maintain confidentiality across sensitive personnel, financial, and client information Building & Operations Coordinate with landlords, vendors, and maintenance staff to keep the office running well Monitor facility conditions and support health, safety, and licensing compliance Maintain organized contract and grant files, flagging key deadlines and deliverables Support grant reporting, audits, and documentation for invoicing and reimbursement Program & Office Support Manage office and program supply inventory and procurement Support logistics for client services, activities, and events Assist with new staff onboarding and serve as front desk backup What You Bring High school diploma required; Associate's or Bachelor's degree preferred 2+ years of administrative, office management, or operations experience (nonprofit/human services a plus) Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, with comfort learning new systems Sharp attention to detail, strong discretion, and the ability to manage competing priorities independently A calm, flexible, can-do approach in a fast-paced environment Clear, professional communication skills - written and verbal Why Join JAFCO FamilyMatters? You’ll be part of a mission-driven team where your organizational skills directly support families and children in our community. If you take pride in creating order, solving problems before they become issues, and being the person others can count on - we’d love to meet you. JAFCO is an equal opportunity employer committed to building a diverse and inclusive workplace. #J-18808-Ljbffr JAFCO