Litigation Secretary - Trial Prep & File Management

* Provide comprehensive and high volume overall secretarial support to multiple attorneys and paralegals, ensuring accuracy and attention to detail in work product* Prepare, format, proofread, and finalize litigation documents, including pleadings, motions, discovery, subpoenas, correspondence, trial documents, and court filings* Handle assignments and deliver high-quality work with autonomy and minimal supervision, leveraging experience to operate independently* Provide heavy trial preparation support, including organizing trial binders, exhibit lists, witness materials, deposition transcripts, motions in limine, jury instructions, and other trial-related documents* Manage calendars, schedule appointments, and arrange meetings* Serve, copy and file documents with the court* Prepare retainer agreements and conflict waivers* Prepare distribute, edit and finalize pre-bills and invoices, coordinating with the Accounting department* Organize and maintain electronic files* Manage the process of closing files, ensuring all necessary documentation is completed and filed appropriately* Assist with the preparation of in-person meetings* Assist with the distribution of billable tasks to the practice group's paralegals* Work closely with the team to ensure efficient workflow and adherence to policies and procedures* Contribute to the development and improvement of office procedures and processes, seeing them through to completion* Provide ongoing training and guidance to junior secretaries and administrative staff, sharing knowledge and best practices to enhance their development* Additional secretarial support as needed by the attorneys, paralegals, and/or the department* 5+ years experience as a legal secretary, with demonstrated knowledge within assigned practice areas* Litigation experience is required* Knowledge of local rules and deadlines* E-filing experience with local and State courts* Knowledge of Microsoft Office, including Word, Outlook and Excel* Experience with case or practice management system (ProLaw or other similar system)* Strong research and writing skills* Strong written and verbal communication skills* Superior organizational skills and attention to detail* Excellent interpersonal skills* Ability to work with inflexible deadlines and high-volume workload with a high level of accuracy* Ability to provide excellent customer service externally and internally* Minimum typing speed of 70 wpm* Experience with ProLaw, Lexis Advanced and NetDocuments a plus* Knowledge of California and Federal Rules of Court #J-18808-Ljbffr