Accounts Payable Manager

Role Description

The Accounts Payable Manager is responsible for managing the accounts payable team and developing systems for the accounts payable function, including such activities as the timely payment of all vendor invoices and expense vouchers, and the maintenance of accurate records and control reports. This position is remote and requires US Citizenship.

• Manage day-to-day operations of global accounts payable team and systems.
• Supervise daily activities of the global team to include:
  • Reviewing queues
  • Assigning tickets
  • Determining shifts and schedules
  • Ensuring sufficient coverage
  • Managing and prioritizing workload
  • Training team members on practices and procedures
  • Reviewing performance
  • Coaching, motivating, and disciplining employees if needed
• Ensure timely payments of vendor invoices and expense vouchers and maintain accurate records in compliance with corporate, government, contractual and legal requirements.
• Oversee the month-end closing activities including account reconciliations.
• Oversee employee expense reimbursements process.
• Prepare reports and summaries in accordance with company Standard Operating Procedures and various laws.
• Assist in determination of appropriate process, policies, and/or procedures.
• Enforce the internal controls for consistent processing of account payables checks and/or vouchers.
• Assist with the preparation of the annual budget and review monthly budget comparisons.
• Provide assistance and information to management in responding to corporate, regulatory agencies and other outside entities requiring accounts payable data.
• Interpret company policies and government regulations affecting accounts payable procedures.
• Recommend new policies or changes to accounts payable policies and procedures regarding Accounts Payable system.
• Supervisory responsibilities include:
  • Making strong recommendations on employment (hire/termination/salary adjustments) decisions
  • Assigning and directing work
  • Appraising performance
  • Rewarding and disciplining
  • Resolving problems
  • Communicating necessary information on an ongoing basis
• Perform other related duties as assigned.

Qualifications

• Ability to provide a leadership role for the team, assess performance, distribute workload, manage the day-to-day work flow, and make strong recommendations on hiring, discipline, termination, and pay.
• Ability to supervise direct reports and organize work flow to accomplish established objectives.
• Good interpersonal and leadership skills with an ability to lead, coach, and manage others.
• Knowledge of Federal Acquisition Regulations (FAR), Joint Travel Regulations (JTR), Cost Accounting Standards (COS) and General Accepted Accounting principles (GAAP).
• Demonstrated understanding and application of accounts payable or transactional principles, concepts, practices and standards.
• Knowledge of accounting that includes spreadsheets.
• Knowledge of various computer applications (e.g., Word, Excel, etc.).
• Strong verbal and written communication skills.
• Ability to lead and mentor accounts payable team.
• Detail-oriented with strong problem-solving skills.
• Ability to work under pressure and multi-task on competing and deadline-sensitive priorities.
• Must be a team player with a high level of accountability.

Requirements

• Bachelor’s degree in Accounting, Finance or related field or equivalent experience. Two years of relevant experience may be substituted for one year of a degree.
• Typically eight (8) years of experience within Business Administration.
• Prefer Accounts Payable experience.
• Two (2) years of experience as a Supervisor or Team Lead.
• US Citizenship required.

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance