Accounts Payable Manager

Role Description

The Accounts Payable Manager manages CIEE Inc and Subsidiaries invoice and payment processing. This role will have responsibility to manage the Accounts Payable Specialist and provide necessary guidelines and support. This role will work closely with the team to deliver gold standard services to CIEE stakeholders.

• Manage the Accounts Payable Specialist.
• Prepare and code routing forms for foreign invoices and funding requests.
• Review invoices and support for accuracy.
• Reconcile vendor account balances to maintain accurate financial records.
• Manage vendor relations to resolve invoice discrepancies, payment issues, and billing inquiries.
• Review of the Accounts Payable reconciliation and Aging report.
• Review disbursements for appropriate internal limits, approval authority, and SOP compliance.
• Assist with maintaining and updating the organization's payables policies, practices, guidelines, and monitor compliance.
• Assist with documentation preparation and support for the annual audit.
• Assist with coding prepaid, accrued and capital expenditures.
• Assist with Concur employee reimbursement processing and ensure policy compliance.
• Manage vendor records for proper tax forms, contact information and banking information for domestic and foreign vendors.
• Lead payment processing: check runs, ACH, EFTs, and wire transfers ensuring payments are within payment terms.
• Lead tax reporting requirements to ensure compliance with 1099 regulations and other related filings.
• Lead on procurement process and purchase order compliance.
• Serve as a backup and resource to the Accounts Payable Specialist.
• Assist with evaluating and implementing appropriate internal controls over accounts payables.
• Lead and manage projects to improve effectiveness & efficiency, and integrity related to accounts payables.
• Work closely with Corporate Controller and the Treasury Manager for cash funding to initiate electronic payments.

Qualifications

• Bachelor’s degree in accounting or business administration or equivalent work experience required.
• A minimum of 5-7 years of related and progressively responsible experience.
• Intermediate Excel skills to include VLookups and Pivot Tables.
• Strong understanding of accounting practices and GAAP.
• Ability to analyze financial data, identify trends, and resolve variances.
• ERP financial software experience preferred, NetSuite experience a plus.
• Experience in a complex and multinational organization.
• Strong leadership skills and excellent organizational skills.
• Strong written and interpersonal communication skills.
• Excellent attention to details and organizational skills.
• Ability to communicate effectively with colleagues, management, and external parties from a variety of backgrounds.
• Ability to embrace CIEE’s Core Values (Excellence, Integrity, Respect, Inclusion and Problem Solving) and culture.

Benefits

• Paid time off and Parental leave
• Gym Reimbursement Program
• Employee Assistance Program
• Short-term & Long-term Disability
• 6 floating Fridays (based on our eligibility rules)
• CIEE Study Abroad and TEFL Program discounts
• 403(b) Retirement Plan with employer contribution
• Insurance Coverage (life, travel, medical, dental and vision)
• Flexible Spending Accounts/Health Savings Account (medical and dependent)
• Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness)

Company Description

CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and multi-cultural world.

CIEE operates the largest nonprofit network of study abroad locations, with facilities and staff in 29 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams, and are dedicated to advancing our 77-year-old mission to make the world a more peaceful place.