Administrative Specialist

Administrative & Office Operations Specialist

Yinlun TDI LLC is a leading provider of advanced thermal management solutions for the U.S. automotive, commercial truck, and off highway markets. Following the acquisition by Zhejiang Yinlun Co., Ltd., Yinlun TDI has further strengthened its engineering expertise and manufacturing capabilities in the United States.

Headquartered in Houston, TX, Yinlun TDI LLC maintains sales and engineering facilities in California, Michigan, Illinois, and North Carolina. With strong support from our parent company, we are well positioned for continued growth across conventional heat exchangers, hybrid, electric vehicle (EV), and autonomous driving sectors.

Yinlun TDI LLC is an ISO 14001 and IATF 16949 certified manufacturer of heat exchangers and fluid cooling components for automotive, commercial truck, bus, and industrial markets.

Position Overview

We are seeking a professional and detail-oriented Administrative & Office Operations Specialist to support our Houston headquarters. This role serves as a key front-facing and operational support position, responsible for visitor reception, office administration, logistics coordination, and maintaining a professional corporate environment. The role is critical to supporting headquarters operations and reinforcing the company's image in North America.

Key Responsibilities

Reception & External Interface

Serve as the primary point of contact for visitors, including headquarters executives, customers, suppliers, partners, and industry peers

Coordinate visit schedules, reception arrangements, meeting room setup, and on-site support

Ensure a professional, organized, and welcoming experience for all visitors

Support major visits, business meetings, and internal/external events as needed

Office Administration

Manage daily administrative operations of the headquarters office

Oversee office supplies procurement, asset tracking, and administrative documentation

Coordinate meeting room usage and maintain shared office spaces

Support the development and execution of office administrative procedures and standards

Act as the administrative coordination hub for headquarters staff

Facilities & Logistics Support

Maintain the overall appearance, functionality, and professionalism of the office building and surrounding areas

Coordinate with property management, cleaning, security, and maintenance service providers

Support office layout adjustments, moves, renovations, and related logistics

Track and assist with administrative and facilities-related expenses and budget control

General Headquarters Support

Assist with administrative coordination between headquarters, manufacturing sites, and other regional teams (including Mexico, if applicable)

Support management with ad-hoc administrative and operational tasks

Participate in the implementation of administrative systems and standards as the headquarters continues to scale

Requirements

Basic Requirements

Bachelor's degree or equivalent work experience in Administration, Business, or a related field

Minimum 3 years of experience in office administration, facilities support, or reception-related roles

Strong verbal and written communication skills in English; bilingual is a plus.

Familiarity with U.S. office environments and basic administrative compliance practices preferred

Skills & Competencies

Professional appearance and demeanor; strong service mindset

Excellent organizational and multitasking abilities

High attention to detail with strong execution capability

Ability to work independently and resolve routine administrative issues

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Benefits

Competitive salary and performance-based bonus

Comprehensive benefits package (medical, dental, vision, life insurance)

Short-term and long-term disability coverage

401(k) with company match

Paid vacation, sick time, holidays, and floating holidays

Career growth opportunities in a fast-paced, global environment