Executive Assistant

Executive Assistant to Host of a Top 50 Podcast in the US

Hybrid Clearwater, FL (Studio-Based + Remote Flexibility)

Compensation: $6,000/month (1099 Contractor)

Type: Full-Time (Contract)

Reports To: Host / Founder

About the Role

We are seeking a highly organized, proactive, and dependable Executive Assistant to provide direct support to the founder of a growing media and content business based in Clearwater, Florida.

This is a hands-on role for someone who thrives in a fast-moving environment, communicates professionally, and can stay several steps ahead. The Executive Assistant will work closely with the founder to manage scheduling, communications, coordination, research, and a variety of day-to-day business and administrative priorities.

The ideal candidate is resourceful, detail-oriented, trustworthy, and comfortable taking ownership of tasks with limited oversight. Because this position involves working closely with the founder and handling sensitive information, discretion and sound judgment are essential.

Responsibilities

• Manage and coordinate the founders calendar, meetings, appointments, and scheduling
• Organize priorities and help ensure important tasks and deadlines stay on track
• Manage and coordinate email correspondence and follow-ups as needed
• Communicate professionally with guests, partners, vendors, and other external contacts
• Coordinate meetings, calls, travel arrangements, and logistics
• Conduct research and gather information to support business decisions, meetings, and projects
• Prepare documents, notes, agendas, summaries, and other materials
• Track action items and follow up with relevant parties to ensure completion
• Assist with guest and relationship coordination for a growing media business
• Help organize information, files, contacts, and internal processes
• Handle confidential business and personal information with discretion
• Assist with special projects and evolving priorities as needed
• Identify problems, anticipate needs, and take initiative rather than waiting for direction

Qualifications

• Strong organizational and time-management skills
• Excellent written and verbal communication
• High attention to detail and ability to manage multiple priorities simultaneously
• Professional, dependable, and highly responsive
• Strong judgment and ability to handle confidential information
• Comfortable working directly with a founder in a fast-paced environment
• Ability to work independently and take ownership of responsibilities
• Strong research and problem-solving skills
• Comfortable learning new software and technology
• Proficiency with Google Workspace and common productivity tools
• Previous Executive Assistant, Personal Assistant, Operations, Administrative, or similar experience preferred

What Were Looking For

This role is best suited for someone who does not need to be micromanaged. We are looking for an individual who notices what needs to be done, communicates clearly, follows through, and consistently makes the executives day more organized and efficient.

Prior experience in media, content, podcasting, entertainment, or a founder-led business is a plus, but not required.

The right person will have the opportunity to work closely with the founder and gain significant exposure to the operations and growth of a rapidly evolving media business.