Administrative Assistant Level II

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LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of the contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.

We have an immediate contract position with one of our direct client. If you are interested and available, please respond with your resume ASAP and suggest a good time to call you.

Title: Executive Assistant/Administrative Assistant Level 2

Location: Cincinnati, OH, 45202, USA

Duration: 3 Months (contract to hire)

Note:

This role will be supporting a seasoned executive. Must be local to Cincinnati, will be in the office 5 days/week.

Top Skills/Work Responsibilities: Travel/Calendar Coordination, Expense Reporting, and PowerPoint/Excel

Remarks :

Prescreen Test : 4 questions

Description :

Client is seeking a highly organized and proactive Executive Assistant to provide dedicated support to one of our seasoned executives. This role requires a dynamic individual with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The successful candidate will play a key role in ensuring the executive's schedule runs smoothly, travel is well-coordinated, and various administrative tasks are handled with precision.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role supporting high-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite, with advanced skills in PowerPoint and Excel.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Flexibility to adapt to changing priorities and deadlines.

Education and Experience:

• Bachelor's degree preferred.
• Previous experience supporting C-level executives is a plus.

Key Responsibilities: 1. Calendar Management:

• Efficiently manage and prioritize the executive's calendar, scheduling meetings, appointments, and conference calls.
• Coordinate and confirm appointments, ensuring the executive is well-prepared for all engagements.

2. Travel Arrangements:

• Plan and coordinate travel arrangements, including flights, accommodations, and ground transportation.
• Anticipate and proactively address any potential travel disruptions.

3. Administrative Support:

• Prepare and edit documents, reports, and presentations using Microsoft Office tools, with a focus on PowerPoint and Excel.
• Handle correspondence and communication on behalf of the executive, ensuring professionalism and accuracy.

4. Organization and Efficiency:

• Streamline administrative processes to maximize efficiency and productivity.
• Maintain an organized filing system for both digital and physical documents.

5. Communication:

• Act as a liaison between the executive and internal/external stakeholders, demonstrating strong communication skills.
• Handle incoming calls, emails, and requests with a high level of professionalism and discretion.

6. Special Projects:

• Assist in the coordination and execution of special projects as assigned by the executive.

To know more about current opportunities at LeadStack, please visit us at

I can be reached on View email address on us.edajobs.com .

Job Type: Contract

Salary: $25.00 - $27.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person