Administrative Assistant I

Global Edge is an international staffing firm connecting projects worldwide with the industry’s most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors.

Position Overview

Our team is currently looking for an Administrative Assistant I for one of our clients in the Oil & Gas Industry.

The Administrative Assistant I will provide support to a department or individual. Provide prompt, reliable, accurate administrative services to ensure MOH operations function effectively

with minimal supervision and strict confidentiality.

Responsibilities & Essential Duties

• Organize and expedite workflow through office; initiate follow-up action as needed; solve problems
• Answer phones, greet visitors, schedule appointments, maintain calendars and answer questions
• Prepare and proofread/update/modify correspondence, reports, and presentations
• Assist with arrangements for travel, meetings and conferences
• Review, prioritize and distribute incoming mail; prepare outgoing mail and packages for shipment
• Assist in annual budget preparation and periodic stewardship of expenses
• Review invoices for goods/services received; process invoices for payment
• Schedule contract services; track and report contractor time as required
• Assist with personnel matters: Timekeeping; schedule vacation and maintain attendance records
• Order and maintain supplies
• Execute Record Retention Guidelines for proper maintenance of paper, electronic and stored records
• Ensure control of access to secured areas

Qualifications (Education, Experience, & Skills)

• High School diploma required; College/Business School desired.
• Proficiency in Word, Excel, PowerPoint, Access, and Lotus Notes
• Ability to recognize and pursue information needed to solve problems to ensure efficient operation of the office

Global Edge Group LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need .