Administrative Assistant

Job #: 309967 Title: Administrative Assistant Location: Baton Rouge, LA Salary Range: $22.00 - 25.00 Position: Administrative Assistant Description:


Lofton Staffing is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide executive-level support to the Board Executive Director and, at times, additional leadership staff. This role is ideal for a professional who thrives in a fast-paced environment, exercises sound judgment, and can manage confidential information with discretion and professionalism.

• Provide comprehensive administrative and secretarial support to executive leadership
• Respond to inquiries and requests for information while interpreting organizational policies and procedures as needed
• Draft, compose, edit, and prepare professional correspondence, reports, and presentations on behalf of executive leadership
• Organize and maintain confidential electronic and physical filing systems, records, and reference materials
• Coordinate and prepare meeting materials, including agendas, binders, handouts, and supporting documentation
• Attend meetings, record detailed minutes, and prepare accurate meeting summaries and transcripts
• Assist with administrative processes such as travel reports, invoice and bill processing, supply ordering, and budget-related documentation
• Create, format, proofread, and maintain reports, tables, records, case files, and other business documents requiring specialized terminology and attention to detail
• Maintain and update electronic databases and files by identifying, recording, classifying, and retrieving information efficiently
• Compile information from multiple sources to generate reports, correspondence, and specialized documents
• Proofread documents for spelling, grammar, punctuation, formatting, and overall accuracy
• Support special projects and additional administrative functions as assigned

• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Ability to exercise independent judgment and maintain confidentiality
• High attention to detail and commitment to accuracy
• Proficiency in Microsoft Office Suite and electronic document management systems
• Ability to prioritize tasks and adapt in a dynamic work environment
• Experience supporting executive leadership preferred

• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Ability to exercise independent judgment and maintain confidentiality
• High attention to detail and commitment to accuracy
• Proficiency in Microsoft Office Suite and electronic document management systems
• Ability to prioritize tasks and adapt in a dynamic work environment
• Experience supporting executive leadership preferred
• Two years of experience in which advanced clerical work was a major duty.