Administrative Assistant

Administrative Assistant (6-8 week contract) We are seeking a reliable and detail‑oriented Administrative Assistant to support daily operations within the Accounting and Sales departments for a 6-8 week contract assignment . Base pay range $25.00/hr - $30.00/hr Responsibilities Process cash disbursements to vendors via checks, ACH, and wire transfers Assist with prevailing wage documentation and compliance tracking File, organize, and maintain paid and unpaid invoices and statements, ensuring proper documentation Reconcile client payments and assist with account tracking Schedule appointments, manage calendars, and coordinate meetings Prepare and distribute professional communications, including emails, memos, invoices, and reports Draft, edit, and format letters, reports, and instructional documents Create and maintain organized filing systems (electronic and physical) Provide administrative and clerical support to Accounting and Sales teams as needed Perform additional duties as assigned Required Skills & Qualifications Strong interpersonal, customer service, and communication skills Ability to build positive relationships with customers, peers, and management Excellent verbal and written communication skills High level of organization and attention to detail Strong time management skills with the ability to meet deadlines Ability to adapt quickly and work effectively in a fast‑paced, occasionally stressful environment Strong problem‑solving and critical‑thinking skills Proficiency in Microsoft Office Suite or related software Experience using QuickBooks or similar accounting software Seniority level Entry level Employment type Full‑time (contract) Job function Administrative Job location Los Angeles County, CA #J-18808-Ljbffr Vaco by Highspring