Personal Assistant

HOURS: 9:00AM-6:00PM with flexibility as needed COMPENSATION: $80-100K DOE plus discretionary bonus and benefits BACHELOR'S DEGREE: Required Our client is a Greenwich-based hedge fund seeking a Personal/Administrative Assistant to work as Second Assistant to support a current EA. This role will assist with planning, organizing, and executing a wide range of executive, personal, and family-related tasks. This position requires access to a vehicle and a current Driver’s License. RESPONSIBILITIES Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions Serve as backup for Greenwich office receptionist when they are out, covering lunch delivery, attendance tracking & conference rooms Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc. Phone management and interaction with internal/external business associates and family Liaise with office and household staff to make sure all needs are met seamlessly Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the current Personal/Executive Assistant, the partners and their families as needed Assist with business tasks and assisting with ad-hoc projects Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail REQUIREMENTS Exceptional judgment, written and verbal skills Demonstrated success & significant experience with Google Suite and Microsoft Office Suite Valid Driver’s license and clean driving record Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events Flexibility to travel around Connecticut/Manhattan as needed and work out of executive’s personal residences or corporate office Confidence, assertiveness and strong interpersonal skills #J-18808-Ljbffr