Executive Administrative Assistant

Executive AssistantMust haves: 7+ years as an executive assistant, 2 of these years candidate should also have Coupa/Supplier Management experience, supporting senior level executives in a corporate environment and a minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook.Role Summary/PurposeIn this role you will provide administrative support services to four of Bank's Senior Vice Presidents within the Finance organization, including the Chief Accounting Officer, Tax Director, CFO Home & Auto, and Head of Consumer Bank. The ideal candidate must have strong organizational, interpersonal, communication and computer (Microsoft Office) skills, and the ability to handle confidential information and work in a fast-paced, ever-changing environment.Essential Responsibilities:Interact with employees, customers, and outside advisors in a professional and efficient mannerEffectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Microsoft Teams, Nitro Pro, Coupa and Client Global Business Travel for T&EProactive planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts), continuing to ensure accuracy of attendees, meeting locations, materials etc.Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)Process statements of work, purchase orders, and invoices, ensure timely vendor payments and support supplier management through our Coupa systemProactively anticipate and communicate potential issues, propose solutions and have close attention to detailClear and effective communication with leaders and effective prioritization of tasksCoordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside partiesEnsure documents are posted accurately and timely in preparation for meetings/conference callsAttend staff/team meetings as requiredMaintain calendar for staff and department activities. Assist in prioritization of itemsPerform other duties and/or special projects as assignedQualifications/Requirements:7+ years in an executive administrative roleMinimum of 2 years of experience supporting senior level executives in a corporate environmentMinimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and OutlookMinimum of 2 years of experience working with supplier management software like CoupaStrong organizational skills and possess the ability to handle multiple projectsStrong attention to detailHigh level of integrity, confidentiality and self-confidenceClear, concise and articulate communication skills (verbal & written)Desired Characteristics:Coupa experienceSupplier management and accounts payable experienceExcellent communication and interpersonal skillsStrong problem-solving and critical thinking skills with a passion for excellenceDemonstrative initiative, ability to work independently and must be a team playerAbility to accept responsibility and handle confidential informationExcellent proficiency of Microsoft Outlook, PowerPoint, Excel and Word