Facilities Coordinator

Title: Facilities CoordinatorAbout Us: Transition Management (‘TMC’) is recognized for delivering industry-leading Labor Provision and Project Management Services at some of the most renowned resorts across the United States. TMC has a rich history of providing its services at iconic locations such as The Baccarat Hotel and Residences in New York City. We are currently seeking a Facilities Coordinator under a temp-to-hire period to work based out of our client's location at a Hedgefund.Position Overview:As the Facilities Coordinator, you will be the first point of contact for all visitors, clients, and staff members. You will manage allincoming calls, handle the reception area, and ensure end-to-end smooth operation of our facilities. You will work collaborativelywith other team members and departments to provide a seamless customer experience for internal staff and all outside parties.The following responsibilities and duties are subject to change at any time based on business and client needs at management’s discretion.Key Responsibilities:Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and professional welcome.Answer all incoming calls and direct them to the appropriate staff member or department with a high level of accountability and ownership.Manage the reception area, ensuring that it is clean, organized, and presentable at all times.Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well-stocked and functioningproperly.Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timelydelivery of catering and event services.Manage conference rooms to ensure that they are properly prepared for use.Order, stock, and monitor pantry and office supplies.Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or uncertain.Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc.Ensure that the reception desk is manned between the hours of 8AM – 5 PM (with flexibility to provide coverage and support outsides of scheduled hours when needed).Requirements:Proficiency in Microsoft Office Suite and experience with facilities management software a plus.Ability to work independently and maintain a positive attitude in a fast-paced environment.Demonstrates a high level of accountability and ownership in all tasks and projects.Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.**Transition Management is an equal opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.***Bachelor's degree preferred, but not required.2+ years of experience in a hospitality or facilities role, preferably in a corporate setting.Excellent communication skills, both written and verbal, with an ability to interact professionally with all levels of staff #J-18808-Ljbffr