Front Office Assistant

Benefits:

• Health insurance
• Paid time off
• Profit sharing
• Vision insurance
• 401(k)
• Dental insurance

Zanes Law, a dynamic law firm, is seeking a Front Desk Assistant to join our amazing team. We are looking for an individual with a passion for delivering exceptional customer service and a commitment to excellence. The successful candidate will be organized, detail-oriented, self-motivated, and possess effective communication skills. This is a full-time on-site position, Monday through Friday, from 8:00 am to 5:00 pm located at 4580 E Grant Rd, Tucson, AZ

Responsibilities:

• Greet and welcome clients, employees, and visitors to the office, creating a professional and friendly atmosphere
• Oversee inventory of office supplies and restock items as needed
• Maintain office clean and tidy: lobby, conference rooms, kitchen, copy room, etc.
• Monitor and process incoming/outgoing mail, including printing and mailing legal documents
• Assist staff in preparing conference rooms for meetings and interviews
• Answer questions from clients and visitors to ensure they receive the help they need
• Monitor and process faxes and other correspondence between offices
• Assist with occasional duties outside of the office, such as going to the post office, courthouse, or any other necessary office errands
• Verify case file billings and assist clients with filling out paperwork and scanning documents
• Closing of client files via our case management software, Filevine
• Perform other duties as assigned by management

Requirements:

• 1 year of professional office experience
• High school diploma or GED required; college degree or enrollment in a current program preferred
• Know computer software including Office 365
• Excellent oral communication skills and an outgoing personality
• Ability to adapt in a fast-paced environment and handle multiple priorities
• Elevated level of quality and accuracy with obtaining and documenting information
• Able to multitask and learn quickly
• Must thrive in a team environment
• Reliable and dependable with work schedule
• Driver's License and continuous clean driving record, you will be driving our company vehicle
• Excellent comprehension and critical thinking skills
• Ability to type at least 35 WPM and navigate multiple software applications

Benefits:

• Company-sponsored health, vision, and dental benefits
• 401(k) with employer contribution, profit sharing, and cash balance pension plan
• Paid vacation and sick time
• Paid holidays
• A diverse work atmosphere
• A knowledgeable, high-achieving, experienced, and fun environment
• A management team who invests in you
• Intentional events meant to make you have a sense of belonging
• A clear path for career growth and advancement

Salary:

• Hourly $18.00 - $19.00

Compensation: $18.00 - $19.00 per hour


Zanes Law Injury Lawyers LLC

Doug Zanes founded Zanes Law in 2003. Our firm's first office was located in Tucson, Arizona, with Doug as the only attorney. His wife Claudia, who is a business executive, helped run the business operations within the law firm. During this time, we were able to count our entire staff on one hand.

By 2008, we had added two lawyers and employed a team of 15 staff members. It was at this time that we began to focus our practice on personal injury cases. We realized that helping accident victims was far more personally fulfilling than the area of law we had been practicing.

By 2017, the firm grew to include 10 lawyers spread across three law offices. There were two offices in Tucson, Arizona, and a third office in Phoenix, Arizona. Today, we continue to serve personal injury victims living and/or working in and around Tucson, Phoenix, Nogales, Sierra Vista, Douglas, Yuma, Flagstaff, and Northern Arizona. We also serve Glendale, Casa Grande, Scottsdale, Mesa, Chandler, Gilbert, Tempe and the entire Phoenix Metro area.

In the past 20 years, Zanes Law Injury Lawyers has recovered almost 1 Billion Dollars for our clients. Both Doug and Claudia believe that our firm owes this success to the wonderful people who work here. Our paralegals, case managers, intake specialists, receptionists, attorneys, and business executives make sure to take care of our clients every step of the way.

Company Website: