HR & Operations Assistant - Temp to Hire

Job Description

Job Description

Logan Property Management is seeking an organized, proactive HR & Operations Assistant to support our Corporate HR and Operations teams across our multi-site property management portfolio, including both Affordable Housing and Conventional communities. 

This is a hands-on support role for someone who enjoys keeping people, projects, deadlines, and information organized. The HR & Operations Assistant will assist with recruiting, onboarding, employee administration, training coordination, operational tracking, property follow-up, and special projects. 

The ideal candidate is professional, responsive, detail-oriented, comfortable following up with others, and able to shift priorities in a fast-paced environment. 

This is a full-time, temp-to-hire opportunity designed to provide immediate support while allowing both the employee and LPM to evaluate long-term fit and growth opportunities. 

Responsibilities:

HR, Recruiting & Onboarding 

• Assist with candidate outreach, interview scheduling, applicant tracking, and recruiting follow-up. 

• Maintain recruiting pipelines and update candidate information in the applicant tracking system. 

• Coordinate new-hire onboarding, including training schedules, system access, equipment, required documentation, and first-day logistics. 

• Track completion of onboarding requirements and assigned training. 

• Assist with offboarding logistics and administrative checklists. 

• Maintain HR trackers, employee documentation, process guides, and internal resources. 

• Draft routine HR communications, reminders, and follow-up emails. 

• Route employee questions and requests to the appropriate HR or Corporate team member. 

• Provide administrative support for HR projects and initiatives. 

Operations & Property Support 

• Track weekly and monthly property deliverables, deadlines, and outstanding items. 

• Follow up with onsite teams regarding requested reports, documentation, and incomplete submissions. 

• Assist Corporate and Regional leadership with organizing property-level priorities and action items. 

• Collect and organize information related to occupancy, delinquency, inspections, compliance, and other operational reporting. 

• Maintain operational trackers, reports, documentation, and records. 

• Assist with special projects, property transitions, and new operational initiatives. 

• Identify missing information and approaching deadlines and escalate items requiring additional attention. 

Compliance, Accounting & Vendor Support 

• Assist with tracking Affordable Housing compliance deadlines, certifications, recertifications, inspections, and outstanding documentation. 

• Help organize documentation for MOR, NSPIRE/REAC, file audits, and other property inspections. 

• Coordinate with Accounting and onsite teams regarding missing invoices, approvals, and supporting documentation. 

• Assist with vendor setup and communication. 

• Collect and organize bids, proposals, contracts, and supporting CapEx documentation. 

• Track outstanding financial and operational submissions from properties. 

This position provides administrative and tracking support; compliance, accounting, and operational decisions remain with the appropriate department or manager. 

Communication & Follow-Through 

• Draft emails, reminders, and operational communications for HR and Corporate Leadership. 

• Follow up with employees and managers regarding deadlines, requested information, and outstanding items. 

• Help coordinate communication between HR, Operations, Accounting, Compliance, Maintenance, and onsite teams. 

• Maintain clear notes, action items, and follow-up trackers. 

• Escalate overdue, unresolved, or sensitive matters to the appropriate leader. 

• Exercise good judgment regarding what can be handled independently and what requires management review. 

Corporate & Onsite Support 

• Assist with maintaining Corporate process guides, templates, training materials, and shared resources. 

• Occasionally provide administrative and organizational support at San Diego-area properties during staffing transitions, inspections, training, or other operational needs. 

• Help reinforce consistent Corporate processes across properties. 

• Provide additional administrative and project support based on changing business priorities. 

Qualifications:

• 1–2+ years of experience in administrative support, Human Resources, recruiting, operations, property management, or a similar fast-paced professional environment preferred. 

• Property management experience is preferred but not required. 

• Experience supporting multiple managers, departments, or locations is a plus. 

• Affordable Housing exposure, including HUD, LIHTC/Tax Credit, or Section 8, is a plus. 

• Experience with an ATS, HRIS, property management platform, or similar business system is preferred. 

• Comfortable using Microsoft Outlook, Excel, Word, Teams, and shared tracking tools.