Administrative/Operations Asst

Job Description

Job Description

Job Summary

A growing construction-based company in San Diego is seeking two Administrative/Operations Assistants to join its team on a temp-to-hire basis. This role is ideal for detail-oriented administrative professionals who enjoy supporting operations, accounting, production, purchasing, and customer-facing workflows in a fast-paced construction environment.

The Administrative/Operations Assistant will play an important role in keeping daily business processes moving, including converting quotes to work orders, reviewing purchase orders, supporting invoicing, reconciling payments, assisting with inventory activity, and maintaining accurate records. This is a strong opportunity to join a stable, team-focused workplace where organization, communication, accountability, and cross-department collaboration are valued.

This position offers exposure to multiple areas of the business, making it a great fit for someone who enjoys variety, takes ownership of details, and wants to build a long-term career path within operations and administrative support.

Key Responsibilities

- Manage daily conversion of quotes to work orders, review purchase orders, compare work tickets, and book work orders accurately.
- Support accounting and billing functions, including payment reconciliations, invoice preparation, accounts receivable review, and unapplied payment research.
- Run, review, and update Excel-based backlog reports, unbilled work-in-progress reports, and open accounts receivable worksheets.
- Assist with inventory transfers, receiving, product procurement, vendor ordering, material order requests, and vendor invoice approvals.
- Review installer work tickets, time clock entries, payroll calculations, and related operational documentation.
- Provide general administrative support, including records management, phone coverage, HR administrative assistance, office supply replenishment, mail distribution, and cross-department communication.

Compensation and Benefits

- Pay range: $49,900 to $52,000 per year.
- Job type: Temp-to-hire.
- Location: San Diego, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

- transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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\nCompany Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.