Executive Assistant to C-Suite

Executive Assistant

We are seeking a polished, proactive, and highly organized Executive Assistant to support members of the C-Suite at an iconic, Chicago-based global consumer goods company. This is an exciting opportunity to join an organization known for its progressive, people-focused culture, global presence, and strong opportunities for career growth. The Executive Assistant will serve as a trusted partner to senior leadership, managing complex schedules, coordinating international travel, and helping executives operate effectively in a fast-paced, highly collaborative environment.

Key Responsibilities:

• Provide high-level administrative support to members of the C-Suite, serving as a trusted and highly confidential partner.
• Manage complex and frequently changing executive calendars, including internal and external meetings across multiple time zones.
• Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, visas, itineraries, and other travel requirements.
• Proactively manage international travel logistics and troubleshoot last-minute changes, cancellations, and scheduling conflicts.
• Coordinate meetings involving global stakeholders and ensure executives are fully prepared with necessary materials, agendas, and background information.
• Manage and prioritize incoming requests, helping executives stay focused on the highest-priority initiatives.
• Prepare presentations, correspondence, reports, meeting materials, and other executive-level communications.
• Coordinate leadership meetings, off-sites, conferences, and company events as needed.
• Prepare and process expense reports and reconcile travel-related expenses.
• Partner closely with other Executive Assistants and teams across the organization to coordinate schedules, meetings, and company initiatives.
• Handle sensitive and confidential business information with a high level of discretion and professionalism.
• Anticipate executive needs and proactively identify opportunities to improve organization, communication, and efficiency.
• Support special projects and cross-functional initiatives as needed.

Qualifications:

• 7+ years of experience supporting senior executives, ideally at the C-Suite or executive leadership level.
• Demonstrated experience coordinating complex international travel is required.
• Experience supporting executives within a global, consumer goods, manufacturing, retail, or similarly fast-paced organization is preferred.
• Proven ability to manage complex calendars and coordinate meetings across multiple time zones.
• Exceptional organizational skills with the ability to manage competing priorities and frequent changes.
• Strong written and verbal communication skills with the ability to interact professionally with senior executives, employees, customers, and external partners.
• Strong proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel.

Role Details:

• Location: Downtown Chicago
• Working model: Hybrid
• Pay: $50-53/hr while on contract
• Salary upon conversion: $100-115k with eligibility to earn a 10% annual bonus
• This position is contract-to-hire

If you are interested in learning more and align with the qualifications, apply today! Rachel Holmes Principal, LaSalle Network.