Executive Assistant (Job ID: CHASAM1EA)

Executive Assistant Opportunity Exciting Remote Opportunity! We're Hiring an Executive Assistant! Are you an obsessively organized, detail-oriented operational assistant with an advanced AI skillset who excels at high-speed execution? We are seeking a part-time Executive Assistant based in LATAM or South Africa to serve as the administrative anchor for a high-performing student-entrepreneur managing a multi-state insurance sales district, a tech startup, and campus leadership roles! IMPORTANT - Watch this quick Loom video on how to get hired: Loom Video C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. Job Details at a Glance Job Title: Executive Assistant Location: LATAM / South Africa Job Status: Part-Time (15–20 hours/week, 3–4 hours/day, 5 days/week) Work Schedule: Monday to Friday, morning & afternoon check-ins required (EST) Salary: $12 – $14 per hour Target Start Date: ASAP About the Client The client is an FSU junior majoring in Professional Sales and Risk Management Insurance while running a multi-state insurance sales district (managing full-time agents and seven-figure municipal accounts). Beyond core academic and business commitments, he serves in executive leadership across three campus organizations, leads campus tours, and is launching a tech startup (Chapter-ly). Operating at an exceptionally fast pace, he requires a highly structured operational assistant to manage schedule governance and eliminate administrative friction. About the Role This is a high-leverage operational role where you will act as the client's administrative anchor. You will execute a structured daily routine featuring 15-minute morning and evening touchpoints to set priorities, accept delegated tasks, and audit completed work. You will own the master calendar, handle ad-hoc administrative/personal errands, leverage advanced AI tools (Claude, ChatGPT), analyze sales practice reps, and keep all academic, venture, and extracurricular logistics strictly on track. Key Responsibilities Daily Governance & Check-Ins: Conduct 15-minute morning briefings to set top priorities and accept task delegations; conduct 15-minute evening check-ins to audit progress and close open loops. AI Workflow Optimization: Utilize advanced AI tools (Claude, ChatGPT, workflow automations) to build schedules, automate outreach, aggregate syllabi, and optimize daily routines. Master Calendar & Priority Governance: Maintain panoramic visibility over a complex schedule spanning 15 credit hours, sales lab trial blocks, district calls, tour shifts, and multi-club obligations. Resolve schedule conflicts at least two weeks out. Sales Analytics & Role-Play Prep: Transcribe recorded sales practice reps within 24 hours (extracting metrics like filler-word count and talk-to-listen ratio) and deliver 1-page prospect research briefs 48 hours prior to graded role-plays. Academic & Testing Logistics: Track testing center booking windows, audit course announcements to deliver a concise 5-line summary every Sunday evening, and maintain grade trackers. Ad-Hoc Admin Execution: Quickly resolve daily administrative tasks and personal errands (e.g., appealing parking tickets, managing vendor refunds, keeping business cards stocked). Venture & Extracurricular Admin: Provide admin support for app store launch logistics, national chapter outreach, fundraising tracking, and event logistics. Qualifications & Skills Core Requirements: Proactive & Detail-Oriented: Absolute obsessiveness over dates, deadlines, and tracking; comfortable enforcing accountability and resolving conflicts independently. Advanced AI Skillset: Hands-on experience using Claude, ChatGPT, and automation tools to increase productivity and build operational efficiencies. High-Speed Execution: Proven ability to hit strict turnarounds (24-hour transcriptions, 48-hour prospect briefs, immediate morning testing alerts). Sales Interest: Genuine interest in sales methodology to produce high-quality prospect research briefs and accurate analytics. Concise Communication: Exceptional written and verbal English communication; able to synthesize complex updates into concise, high-impact briefings. Submit your application today and take the first step toward your next great opportunity! InsideOut