Administrative Business Partner

Administrative Business Partner

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

We are seeking an Administrative Business Partner to support two of Rivian's most senior legal leaders our Chief Corporate Counsel and our Chief Ethics, Compliance and Privacy Officer and to bring order, rhythm, and momentum to the teams they lead. Your time will be split between the two, and your judgment about how to allocate it is central to the job. This role sits at the intersection of executive support, legal operations, and the systems that move Legal's work forward Google Workspace, Onit, Ironclad, and Box. You will be the connective tissue between these two executives and their partners across Supply Chain & Manufacturing, Real Estate & Construction, Privacy, Finance, and outside counsel, and you will help shape how Legal's platforms, reporting, and workflows fit together to support a function that is scaling quickly.

Why This Role Matters

Two executives, one operating rhythm. Legal's most senior leaders can only move as fast as their calendars, their materials, and their follow-through allow. You own that rhythm, and the difference between a well-run week and a chaotic one is almost entirely this role. Legal moves at the speed of its documents. Contracts, signature routing, POs, and license renewals are where legal work either advances or quietly stalls. You keep them moving through Box, Ironclad, and Onit and you notice when something has been sitting too long. Visibility into how Legal spends. Budget and matter reporting out of Onit is how Legal's leadership understands its own cost structure and its outside counsel relationships. You produce the reporting that makes those conversations possible. Discretion is the job, not a footnote. You will handle privileged, confidential, and personally sensitive information across both corporate and compliance matters. The trust required here is the reason this role sits where it does. A front-row seat as Rivian scales. Real estate and construction for a growing footprint, supply chain agreements, privacy and AI governance you will see the company's expansion from the inside, and be part of building the operating habits that support it.

Responsibilities

Executive Support & Calendar Leadership

Own daily calendar management for the Chief Corporate Counsel and the Chief Ethics, Compliance and Privacy Officer, including scheduling, prioritization, and meeting logistics

Provide calendar support for Senior Corporate, Real Estate, and Privacy leadership as needed

Anticipate and absorb last-minute changes, resequencing commitments so that the highest-priority work still lands

Partner with the Sr. Leadership Administrative Business Partner to resolve competing priorities across the two executives

Corporate, Real Estate & Construction Support

Lead and contribute to special projects defined by the Chief Corporate Counsel

Track Purchase Orders and licenses for the Real Estate & Construction team, including monitoring and submitting PO renewals ahead of expiration

Interface with staff from governmental agencies and outside counsel offices on administrative and coordination matters

Prepare meeting summaries and maintain a running record of team accomplishments and commitments

Ethics, Compliance & Privacy Support

Manage administrative operations for the Ethics, Compliance and Privacy team

Support production and completion of the team's AI newsletter, coordinating contributions and timelines

Provide additional support across the function as scope and experience allow

Document, Contract & Systems Operations

Route documents and contracts for signature via Box, Ironclad, and other platforms, tracking status through completion

Build fluency in Rivian's legal technology stack and serve as a reliable operator within it

Maintain organized, access-appropriate document structures for both corporate and compliance matters

Handle privileged and personally sensitive information (including PSI) with consistent discretion

Reporting, Budget & Program Tracking

Draft budget and matter reports from the Onit client matter management platform

Build and maintain Google Sheets trackers that leadership relies on for status, spend, and follow-through

Draft reports, letters, and correspondence, and provide proofreading and formatting support

Prepare Google Slides presentations suitable for team, cross-functional, and executive audiences

Team Operations & Culture

Plan and support team off-sites and team meetings end to end

Prepare and process expense reports for both executives as needed

Contribute to an inclusive, welcoming team environment across two organizations

Qualifications

Required Qualifications

Bachelor's degree or equivalent practical experience

4+ years of experience in an administrative, legal support, or business operations role, preferably in the technology industry and supporting senior leaders in a legal environment

Advanced Google Workspace skills, particularly Google Sheets and Google Slides, plus demonstrated ability to learn company- and legal-specific platforms

Familiarity with or a clear desire to learn Onit (formerly SimpleLegal) and Ironclad

Strong organizational, project management, and problem-solving skills with excellent multi-tasking ability

Highly organized, with proven ability to prioritize under pressure and across competing stakeholders

Ability to operate with limited day-to-day direction and a consistent "get-it-done" orientation

Ability to anticipate and accommodate last-minute changes in a fast-moving environment

Demonstrated experience handling highly sensitive and confidential information, including personally sensitive information (PSI)

Clear written and verbal communication, with the confidence to ask effective questions and escalate early

Ability to build trusted working relationships across seniority levels and functions

Willingness to become a commissioned Notary Public within the first year of employment

Preferred Qualifications

Paralegal, legal assistant, or law firm operations background, including candidates seeking to transition from a firm environment into an in-house technology setting

Experience in high-growth technology, automotive, manufacturing, or EV environments

Prior experience supporting C-level or General Counsel-level leaders, or supporting two principals simultaneously

Hands-on experience with Onit or SimpleLegal, Ironclad, Box, or comparable matter management and CLM platforms

Exposure to real estate, construction, supply chain, or privacy and compliance functions

Active Notary Public commission

Pay Disclosure

The compensation range for this role is USD $40.67/hr-$50.84/hr for SoCal-based applicants and USD $37.42- $46.77/hr for NorCal-based applicants. This is the lowest-to-highest compensation we, in good faith, believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors, including but not limited to specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs. We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits, including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian's 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective on the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com.