Office Manager

Job Description

Job Description

We are looking for an organized and service-oriented Office Manager to support daily workplace operations. This is a Long-term Contract position requiring an onsite presence Tuesday through Thursday, with responsibility for creating an efficient, welcoming, and well-organized office environment. The role combines administrative coordination, vendor oversight, facilities support, and front-desk coverage, making it ideal for someone who can manage multiple priorities while keeping office functions running smoothly.

Responsibilities:

• Oversee day-to-day office activities by coordinating meetings, internal events, travel-related lodging arrangements, and external service providers.

• Arrange food service for team gatherings and business meetings, including routine lunch orders and special event catering.

• Track inventory levels for office materials and replenish supplies to ensure uninterrupted workplace operations.

• Partner with building management and outside vendors to address maintenance requests and resolve facility-related issues promptly.

• Manage relationships with service providers by monitoring performance, supporting contract renewals, and helping onboard new vendors.

• Process incoming and outgoing mail, shipments, and courier requests while maintaining organized distribution procedures.

• Assist with employee technology setup by coordinating equipment requests, shipping hardware, and supporting onboarding logistics.

• Maintain internal office resources such as workplace information pages and company-branded merchandise ordering tools.

• Welcome guests, manage sign-in records, and help ensure a welcoming visitor experience at the front office.

• Share office-wide updates and administrative communications as needed to keep teams informed.

• At least 2 years of experience in office administration, office management, or a similar support role.
• Proven ability to manage reception responsibilities while maintaining a detail-oriented and customer-focused approach.
• Experience ordering, organizing, and maintaining office supplies for a busy workplace.
• Familiarity with accounts payable support and general administrative recordkeeping.
• Working knowledge of Microsoft Office Suite for scheduling, communication, and document management.
• Strong organizational skills with the ability to handle multiple tasks, deadlines, and service requests effectively.
• Comfortable working fully onsite in Plymouth Meeting, Pennsylvania on a part-time schedule Tuesday through Thursday.