Legal Secretary/ Legal Support Specialist

Job Description

Job Description

We are looking for a detail-oriented Legal Secretary to support attorneys handling litigation matters in San Francisco, California. This role combines legal administrative coordination with document preparation, court filing support, calendar management, and case organization across active matters. The ideal candidate brings strong judgment, a disciplined approach to deadlines, and the ability to work effectively with attorneys, clients, courts, and internal teams in a fast-paced law firm environment.

Responsibilities:

• Oversee the organization and upkeep of case records in both digital and paper formats, maintaining complete, accurate, and court-compliant files throughout each matter.

• Draft, revise, format, and proof legal materials such as pleadings, motions, discovery documents, correspondence, and other case-related documentation before submission or distribution.

• Submit filings through state and federal electronic court systems while monitoring jurisdiction-specific procedures, timing requirements, and filing deadlines.

• Maintain attorney and matter calendars by tracking hearings, depositions, court appearances, meetings, and other critical milestones to support timely case progression.

• Support discovery activities by gathering, reviewing, labeling, and organizing materials for production, internal use, and case strategy needs.

• Prepare exhibits, deposition packets, hearing materials, trial notebooks, and closing binders to ensure attorneys have organized resources for proceedings and transactions.

• Communicate professionally with clients, opposing counsel, court personnel, and colleagues while handling document delivery, service tracking, reporting, and general legal support tasks.

• At least 5 years of experience in a legal secretary or legal support role within a law firm.

• Strong knowledge of litigation documentation, court procedures, and filing practices, with hands-on experience in state and federal e-filing.

• Advanced proficiency with Pacer, Microsoft Office applications, Outlook, document management platforms, and other legal office technologies, with the ability to learn new software quickly.