Executive Assistant to Chief Executive Officer

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We are seeking a highly skilled and proactive Executive Assistant to support our Chief Executive Officer. This is a full-time, salary-exempt position based in Escondido, CA.

The ideal candidate will provide comprehensive executive support, ensuring the CEOs business and personal affairs run efficiently. This role requires impeccable problem-solving skills, the ability to work under pressure, and flexible availability. The Executive Assistant will oversee critical administrative, operational, and personal tasks, including driving when necessary.

Salary: $67000.00 per year

Annual Base Salary Based on Experience

Flexible Schedule

Hands on Training

Retirement Plan

• High-Level Administrative Support Manage schedules, calendars, meetings, and travel arrangements for the CEO.
• Accounting & Bookkeeping Handle basic accounting functions, bookkeeping, financial reconciliations, and expense tracking for business and personal finances.
• Project & Business Coordination Assist with operations across Khasim Insurance Agency and its subsidiary real estate businesses.
• Confidential Communications Handle correspondence, emails, reports, and sensitive information with discretion.
• Problem-Solving & Crisis Management Act as the CEOs right-hand, handling urgent matters with strategic decision-making.
• Event & Meeting Coordination Plan and execute internal and external meetings, including preparing agendas and follow-ups.
• Financial & Expense Management Prepare and track expense reports, budgets, invoices, and financial documents.
• Personal Support Assist with CEOs personal tasks, including driving, scheduling appointments, and personal errands.
• Office & Team Management Liaise with staff, vendors, and partners to maintain efficient business operations.

Qualifications:

4-Year Degree Required Bachelor's degree in Business Administration, Finance, Accounting, or a related field.

Fluent in Spanish & English (Bilingual required).

Strong problem-solving abilities Able to anticipate needs and find solutions proactively.

Ability to work under pressure Comfortable handling multiple priorities in a fast-paced environment.

Flexible availability This role requires adaptability to changing schedules and urgent needs.

Executive Administrative Experience 3+ years of high-level support to a CEO, executive, or senior management.

Accounting & Bookkeeping Skills Experience with QuickBooks, financial reconciliation, payroll processing, and budgeting.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and CRM software.

Exceptional organizational & communication skills Both written and verbal.

Discretion & Confidentiality Must handle sensitive information with professionalism.

Strong diary & time management skills Ability to manage complex scheduling and prioritize effectively.

Valid Drivers License & Reliable Transportation Must be comfortable driving for business and personal matters.

Preferred: Experience in insurance, real estate, or financial services industries.

We are an award winning premier insurance agency specializing in Home, Life, Auto, and Commercial insurance. Our dedicated staff work incredibly hard to ensure that our clients are completely satisfied! We only hire the best and most dedicated employees to our team.