Executive Assistant

Executive AssistantWe are seeking a highly experienced Executive Assistant to provide proactive and strategic administrative support to Vice Presidents (VPs) of Corporate IT. This role requires exceptional organizational and communication skills, strong judgment, and the ability to operate effectively in a fast-paced, dynamic, and confidential environment.As a trusted partner to the VP's and the Corporate IT leadership team, you will manage day-to-day operations, coordinate across multiple stakeholders, and anticipate needs to ensure the organization runs smoothly.What you'll do:Calendar Management:Provide strategic calendar and time management support with strict integrity and confidentiality.Manage and own calendar, meeting preparation, and logistics based on knowledge of leader and business needs.Use executive judgment to execute decisions around prioritizationTravel Management:Coordinate domestic and international travel, creating detailed itineraries to maximize productivity and ensure compliance with travel policies.Act as a trusted liaison, problem solver, and facilitator for the leaders and the Corporate IT organizationEstablish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contactsAs needed, provide support for site management and other senior leadership, including space management, employee onboarding, and onsite activities.Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution listsHelp plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangementsCoordinate onboarding of new employees and contractors, and associated trackingAssist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activitiesProvide support for miscellaneous projects and initiativesCreate purchase requisitions and assist staff with expense reporting and Finance issuesManage and maintain budget and expense reportsThis is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.QualificationsBasic Qualifications:Minimum of 6 months of work experience or a Bachelor's DegreePreferred Qualifications:2 or more years of work experience3-5 years of executive administrative experience, with some event planning and/or project coordination experienceCustomer service-focused, with a professional presence and a confident and approachable personalityCapable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential informationStrong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environmentSkilled in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and CoPilotProficiency in managing calendars and organizing travelExperience creating and/or supporting presentation development for senior managementAbility to multi-task, assist multiple team members at the same time, and prioritize work effectivelyDetail-oriented and able to complete work assignments with a high degree of qualityDemonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they escalateHistory of creative problem-solving, ability to work well collaboratively and under pressurePositive and energetic personality that can help inject some fun into the focused, determined, software development teams onsiteU.S. Applicants OnlyThe estimated salary range for this position is $73,600.00 to $ 114,300.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.Work HoursVaries upon the needs of the department.Travel RequirementsThis position requires travel 5-10% of the time.Mental/Physical RequirementsThis position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.Visa is an EEO EmployerQualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.