Executive Assistant to Founder

Position Overview : Reporting directly to the CEO/Founder, this role combines strategic support with high-level external representation not a traditional administrative position.

Responsibilities

• Manage the CEO's calendar, travel, and priorities; coordinate senior leadership meetings and board-related matters
• Host and manage visits from investors, board members, and key business partners overseeing meeting logistics, transportation, hospitality, and overall guest experience
• Assist in preparing investor/board materials, organize key information, and track follow-ups on critical action items
• Serve as a trusted liaison between the CEO and internal teams/external stakeholders, ensuring accurate and discreet communication
• Coordinate high-profile business travel, executive-level events, and cross-functional projects
• Handle confidential documents and sensitive information with strong judgment and professionalism

Requirements

• Bachelor's degree or above; 3+ years supporting a founder/C-level executive or working within a VC/PE environment
• Polished presence and communication skills; comfortable operating in investor, board, and other high-stakes business settings
• Strong sense of responsibility, discretion, and composure under pressure
• Fluent in English (Mandarin a plus); clear and professional written communication
• Proficient with scheduling and collaboration tools; solid business acumen (familiarity with basic finance/fundraising terminology is a plus)
• High EQ and sharp judgment able to anticipate needs proactively rather than simply executing instructions

Nice to Have

• Prior experience in a biotech/life sciences company (familiarity with R&D timelines, clinical trial milestones, or scientific advisory board coordination is a strong plus)
• International living/working experience, comfortable in cross-border business contexts