Executive Assistant to the Founders

Executive Assistant to the Founders

Singular Builders San Francisco, CA

$115,000 $145,000 + bonus

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About Us

Singular Builders is a San Francisco-based construction company focused on delivering complex, design-forward, and technically demanding projects. Our work includes seismic retrofits, ground-up construction, urban infrastructure projects, and high-end commercial interiors across California and Arizona.

Founded by industry veterans, the company is quickly establishing itself as one of the fastest-growing construction startups in the Bay Area, with a strong and growing pipeline of complex, design-forward projects across multiple markets.

What sets us apart is not just the projects we take on, but how we execute themthrough thoughtful problem-solving, strong team collaboration, and a commitment to quality at every level.

We are building a team of curious and caring teammates who are driven to get the job done, embrace each challenge, and pursue excellence, and who take pride in the work they deliver.

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The Role

We are seeking a highly capable Executive Assistant to support the founders and leadership team. This is a high-impact role that goes beyond traditional administrative supportyou will help keep leadership focused, projects coordinated, and operations running smoothly across multiple active jobs.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, multi-project environment. You will act as a central point of coordination across executives, project teams, clients, and vendors.

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Key Responsibilities

Executive Support

Manage complex and dynamic calendars, prioritizing competing demands

Coordinate meetings with clients, consultants, subcontractors, and internal teams

Draft and manage professional correspondence and internal communications

Coordinate travel logistics and detailed itineraries

Serve as a gatekeeper and liaison for executive communications

Operations & Project Coordination

Support active construction projects through documentation, scheduling, and coordination

Track project deadlines, deliverables, and follow-ups across multiple teams

Assist with permits, contracts, and project documentation organization

Coordinate with project managers, subcontractors, and consultants

Help ensure clear communication between office and field teams

Financial & Administrative Support

Track invoices, expenses, and reimbursements

Assist with vendor coordination and basic bookkeeping

Maintain organized filing and document systems

General Support

Assist with company events, meetings, and team coordination

Build strong cross-functional relationships

Take ownership of ad hoc projects and problem-solving as needed

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Qualifications

5+ years experience supporting executives or leadership teams

Experience in construction, real estate, architecture, or related industries preferred

Strong organizational and project coordination skills

Excellent written and verbal communication

Ability to manage multiple priorities in a fast-paced environment

High level of discretion and professionalism

Proactive mindset with strong problem-solving ability

Bachelors degree preferred but not required

Technical Skills

Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)

Google Workspace

DocuSign and document management tools

Familiarity with construction documentation is a plus

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What Were Looking For

Someone who anticipates needs rather than reacts

Comfortable working across office and project environments

Highly detail-oriented with strong follow-through

Calm under pressure and adaptable to changing priorities

Interested in growing with a company over time

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Why Join Singular Builders

Work directly with experienced founders on complex, high-quality projects

Be part of a fast-growing company with real momentum in the Bay Area

Gain exposure to both executive leadership and construction operations

Play a meaningful role in shaping how a growing company operates

Join a team that values quality, collaboration, and thoughtful problem-solving

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Compensation & Benefits

$115,000 $145,000 base salary (depending on experience)

Performance bonus

Profit sharing

401(k)

Health, dental, and vision insurance (with select plans 100% covered by the company)

4 weeks paid time off

Paid holidays

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Work Environment

This is an in-office role based in San Francisco (not remote)

Occasional visits to project sites and meetings

Some flexibility required based on project and executive needs

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Equal Opportunity Employer

The Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.

The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know.