Accounts Payable Specialist

Accounts Payable Specialist

Woodstock, GA | Full-Time | On-Site

Position Summary

We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role is responsible for managing the full cycle of AP activity from invoice entry and GL coding through payment processing and vendor reconciliation. The ideal candidate is organized, communicative, and comfortable working cross-functional with employees at all levels of the organization as well as with external vendors.

Responsibilities

• Monitor and manage the AP email inbox and process invoices accurately and on time
• Review, interpret, and reconcile invoices; follow up with vendors to resolve discrepancies
• Code invoices to the general ledger and process entries for purchases, expense reports, and related activity
• Manage the manual check process including cutting, voiding, and recording checks; update details for cash reporting
• Generate Positive Pay and EFT files for bank processing
• Generate and interpret AP reports including vendor trial balances and aging reports
• Set up new vendors in the ERP system and ensure all required documentation including W-9s is collected
• Complete vendor credit applications and maintain accurate vendor records
• Scan, file, and maintain organized AP documentation and records
• Assist the AP Manager and Controller with special projects as assigned

Qualifications

Required

• Proficiency in Microsoft Office Suite with advanced Excel and Word skills
• Solid understanding of general ledger accounting including subaccounts, profit centers, and multi-location structures
• Knowledge of expense reporting, purchasing processes, fixed assets, and loans
• Familiarity with 1099 vendor requirements
• Experience with Microsoft Dynamics 365 Business Central and ExFlow Data Capture
• Experience with Brex or a comparable corporate card platform
• Strong attention to detail and organizational skills
• Effective written and verbal communication skills across all levels of an organization
• Strong time management skills with the ability to meet deadlines in a fast-paced environment

Preferred

• Experience in the construction or field services industry
• Associate's degree in Accounting or a related field

What We Offer

• Comprehensive benefits package including health, dental, and vision insurance
• PTO and paid holidays
• 401(k)
• Competitive compensation
• Opportunities for career growth and advancement