Account Clerk

Job Title

Under direction performs a variety of routine, repetitive, noncomplex clerical tasks which involve computing classifying, verifying, and recording numerical data and the reconciliation of accounts, records, and documents to keep sets of financial records complete; does other related duties as required.

Job Description

Examines and verifies that entries, postings, and totals are accurate and supporting documents are included. Performs routine arithmetic calculations and tabulates by hand or with the aid of machines. Performs varied clerical tasks involved in keeping accounts of a simple, routine, and repetitive nature. Post entries in cash books, journals, ledgers, and/or other records. Prepares records of cash receipts and disbursements. Makes extensions and calculates percentages and discounts. Calculates deductions to be made from the pay of individuals. Keeps a continuous record of the amount, kind, and value of merchandise, material, equipment, and stock on hand. Checks and compares for completeness various types of documents such as vouchers, payrolls, requisitions, invoices, bills and receipts. Examines vouchers to ensure that they have the necessary approvals and that data are arithmetically correct. Reviews financial data to ensure correct account and appropriate are cited. Reviews expense account for funding or budgetary limitations and refers discrepancies to high level staff. Posts accounting information to data transaction forms to reflect correct accounting category or code and utilization of funds in accord with specific guidelines. Posts noncomplex disbursements, deductions, and remittances paid and due, and checks. Record charges, overpayments, refunds, and so forth into record book. Prepares vouchers, invoices, and assists with preparation of periodic reports. Performs simple reconciliation of bank accounts. May assist in collecting/compiling data for inclusion in budget request, financial statements, and other reports. Refers errors and irregularities to superiors. Gives routine information in person and over the telephone. Maintains established records/files where selection and classification of data does not require difficult decisions and where procedures are routinized. Maintains standardized double entry bookkeeping records involving making entries in journals and posting to ledgers and other records which entail only a few variations in the transactions recorded, clearly established guidelines exist for the actions required, and limited problems in identifying the proper account classification or in balancing and reconciling accounts. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Qualifications

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.