Bilingual Administrative Assistant

Job Description

Job Description

Express Employment Professionals is seeking a tech-savvy and detail-oriented Administrative Assistant with QuickBooks Expertise on behalf of a valued client. This position requires a dynamic individual with strong administrative skills and experience using QuickBooks for basic financial tasks. If you are organized, have excellent multitasking abilities, and enjoy working in a fast-paced environment, this is the opportunity for you!

Key Responsibilities :

• Perform general office administrative duties such as answering phone calls, managing correspondence, and scheduling appointments.
• Maintain office organization by managing supplies, filing systems, and ensuring smooth daily operations.
• Use QuickBooks to input transactions, manage invoices, and track expenses.
• Assist with accounts payable and receivable functions, including bill payments and client invoicing.
• Reconcile bank and credit card statements in QuickBooks, ensuring accuracy.
• Generate financial reports for management and assist with month-end reporting.
• Support management with document preparation, data entry, and handling confidential information.
• Coordinate with vendors and clients regarding invoices and payments.
• Troubleshoot and resolve basic technical issues with office equipment and software.

Qualifications :

• Proven experience as an Administrative Assistant or similar role.
• Proficiency in QuickBooks with at least 1-2 years of experience.
• Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Excellent attention to detail and accuracy in record-keeping.
• Strong organizational and multitasking abilities.
• Basic knowledge of bookkeeping and accounting principles.
• Ability to work independently and prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of discretion when handling sensitive or confidential information.

Preferred Skills :

• Experience with additional office management or accounting software.
• Prior experience in a small to medium-sized business environment.