Security Administrative Assistant

Security Administrative Specialist

IND US is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At IND US, we believe in the value of the IND US team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, IND US continues its pursuit to be the Employer of Choice.

Reporting to the Program Manager, the Security Administrative Specialist supports MARMC Security Department operations by managing security databases, access control processes, visitor requests, and security documentation. Provides administrative and technical support for personnel security, physical security, industrial security, and access management programs while ensuring compliance with government security requirements.

This is a contingent position pending contract award. The position is expected to be located in Norfolk, VA.

What You'll Do

• Provide technical and administrative support for security databases, including Personal Identifiable Information (PII) and Ships Visit Request (SHVR) systems.
• Maintain, update, and troubleshoot security spreadsheets, databases, access records, and related security documentation.
• Support security planning, development, testing, and maintenance activities by collecting, analyzing, and presenting security data.
• Support SHVR and contracting access control operations by coordinating with government personnel, contractors, and external agencies to maintain accurate access information.
• Monitor and process updates to command security systems, databases, spreadsheets, and records.
• Support development and implementation of security procedures related to access requirements, clearances, badging, fingerprinting, and personnel security.
• Process citizenship verification, visitor requests, camera passes, and access authorization letters requiring government approval.
• Maintain personnel access lists and coordinate updates with appropriate security personnel.
• Perform data entry, recordkeeping, auditing, and validation of security information in accordance with government standards.
• Maintain clearance records, non-disclosure agreements, visitor logs, access lists, and security files.
• Support processing and tracking of DoD visit requests, camera passes, and other security-related documentation.
• Assist the Security Office with security operations and compliance with applicable government directives and procedures.
• Support physical security programs including access control systems, visitor control, badge management, security logs, key and lock programs, and secure area access.
• Support security programs including Operational Security (OPSEC), Information Security, Physical Security, Insider Threat, Personnel Security, Industrial Security, and Visitor Control.
• Perform base access reviews, visitor assistance, closing procedures, travel briefings, emergency support, and security inspections.
• Support security training programs and operation of security systems, including Access Control Systems (ACS).
• Support destruction of sensitive materials, CAC card resets, fingerprinting, and other security-related activities.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• An active secret clearance is required to be considered for this position.
• HS Diploma/GED required.
• Three (3) years of job-related security experience required.
• Experience supporting security administration, security systems, access control, and physical security operations required.
• Experience applying fact-finding, analytical, and problem-solving methods required.
• Experience supporting security disciplines including Physical Security, Anti-Terrorism, Personnel Security, Industrial Security, Military Security Functions, Operations Security (OPSEC), and Incident Response required.
• Experience with access control, surveillance systems, perimeter protection, facility hardening, and force protection protocols required.
• Experience supporting background investigations, clearance processes, insider threat programs, and classified information protection required.
• Experience with threat identification, security incident reporting, and mitigation activities required.
• Experience with Microsoft Office Suite applications including Outlook, Word, Excel, PowerPoint, and SharePoint required.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Desired Qualifications:

• Experience with electronic security systems administration, including Lenel or similar systems, preferred.
• Experience with CCTV operations, security monitoring, and watch standing preferred.
• Experience supporting Facility Security Officer (FSO) functions and industrial security requirements preferred.
• Experience with Adobe products preferred.

Physical Requirements:

• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
• The ability to lift items that may weigh up to 50 pounds.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.